STAFF ASSISTANT - 64001335

Requisition No: 881704 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64001335

 Pay Plan: Career Service

Position Number: 64001335 

Salary:  $35,000.00 - $37,000.00 

Posting Closing Date: 08/17/2026 

Total Compensation Estimator Tool

Open Competitive

Pending Vacancy

 

Your Specific Responsibilities:

The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system.

Our Mission- To protect, promote and improve the health of all in Florida through integrated stat, county, and community efforts.

Our Vision – To be the Healthiest State in the Nation

Our Values – Innovation, Collaboration, Accountability, Responsiveness, Excellence (ICARE)

The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system.

This is an independent position that provides operational support for FDOH-SJC Administration as well as other departments.  This position requires coordination and communication between all areas of FDOH-SJC.

 

Serves as the frontline staff person to greet visitors into FDOH-SJC and the Administration Department.  Duties include but are not limited to:

• Answering phones and assisting visitors
• Providing excellent customer service in-person and on the phone
• Completing data entry daily
• Running reports as requested
• Completing proper procedures for package and mail receipt as well as distributing to the appropriate department of FDOH-SJC.
• Preparing outgoing mail per procedure.
• Logging medications that are received and notifying clinical staff
• Processing Form DH 680, Florida Certification of Immunization request and entering data
• Assisting with the preparation of documents for reports and grand deliverables
• Maintaining an effective, up-to-date record retention/filing system for Administration

 

Assists the Finance and Accounting Department with administrative support tasks.  Duties include but are not limited to:

• Prepares check/cash mail for FDOH-SJC while ensuring accountability and proper distribution
• Processes monthly vehicle logs mileage/fuel and department usage for each FDOH-SJC vehicle
• Maintains Purchase Orders binder for receiving accuracy
• Receives items purchased for all departments, confirms quality and completeness, processes invoices/packing slips per proper procedures and receives items in appropriate online system
• Logs all interoffice checks received from State of Florida Central Office for Accounts Payable

 

Assists the Women, Infants, Children (WIC) departments with administrative support tasks. Duties include but are not limited to:

• Checking daily FL Wise for staff compliance access monitoring report and enter data in WIC spreadsheet
• Verifying training codes in appropriate training system are correctly identified in staff training log
• Collating WIC reports in the appropriate binders
• Creating new WIC client packets
• Creating Farmer’s Market brochures

 

Assists the Ryan White Program with administrative support tasks.  Duties include but are not limited to:

• Scanning confidential client documentation, new intakes or updated registration forms into the appropriate system(s)
• Uploading data/documents into appropriate system(s)
• Returning and handling documentation appropriately to ensure confidentiality
• Tracking data per request

 

Performs support functions for all FDOH-SJC departments.  This includes but is not limited to:

• Working with clients and vendors
• Assisting with projects
• Participating in meetings and trainings
• Completing meeting minutes

 

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowle