Administrative Secretary I- Print Shop- Mount Sinai Hospital -Full-Time - Monday-Friday, 8am-4pm

Provides support to the Manager of the Printing Services and department. Major responsibilities include Job intake, Answering of phones, ensuring all print req’s are completely filled out with specifications, coordinating the distribution of work to proper area of department, uploading, maintaining and researching inquiries of Charge-back system; compiling budget information;  preparing and reviewing invoices for payment. Working with vendors and accounts payable to resolve billing issues. Manages Business card storefront and provide links to userbase for ordering. 

Dimensions: 

• Assists Manager in all administrative phases of Print operations.  

Principle Duties

• Performs administrative duties for Manager and his assistants.  This involves maintaining files for department personnel, budget data, vendor activity, invoices, bid proposals, user surveys and other documentation.  Collects and prepares data for monthly reports which entails tracking of key volume indicators.  Monitors monthly budget activity, assists with researching backup to recharges, researches any discrepancies, and acts as liaison with userbase.
• Assists in compiling, preparing and coordinating data for a budget of $1,700,000 and allocating chargebacks volumes for Printing department. 
• Prepares departmental invoices of $900,000 per year for approval and payment; interacts directly with vendors and Accounts Payable accordingly.    Monitors and tracks overtime chargebacks.  Records and tracks  checks for pay by check orders.
• Gathers, records and tracks chargeback volume.  Responds to inquiries regarding charges to business units.  Downloads Chargebacks from database system to be sent to finance on a monthly basis. Maintains and prepares mailing and distribution information for Printing Department .  Coordinates and updates mailing expense allocation.

Primary Contacts:

• Management and staff, General Services Administration, various departments of the Firm and external vendors.

Supervision Exercised: 

• Minimal.

Supervision Received: 

• Works independently on a daily basis but receives direction with goals from management. Reports to Manager of Printing.
   

Minimum 5 years secretarial or administrative experience.  

Good communication and mathematical skills. 

Extensive working knowledge of Windows, Lotus 123, WordPerfect and Microsoft Word. 

Needs past experience in the Printing Business.

Compensation Statement

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $20.75 - $28.90 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 571 - Print Shop - MSH, Mount Sinai Hospital

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization.  We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

 Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area