Academic Programs Specialist

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Academic Programs Specialist

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM Engineering - School of Electrical and Computer Engineering (Shuangqing Wei (00007502))

   

Work Location:

3325 Patrick F. Taylor Hall

   

Pay Grade:

Professional Hourly

   

Job Description:

The Academic Programs Specialist provides comprehensive academic and administrative leadership for both the Undergraduate and Graduate Programs within the Division of Electrical & Computer Engineering. The position oversees program coordination, student records, admissions logistics, graduate employment processing, and accreditation-related data management. This position works in close coordination with departmental staff to ensure alignment with Division policies, academic procedures, and operational priorities. The specialist operates independently in day-to-day program administration while supporting strategic academic oversight led by the senior departmental staff.

20% Program Coordination and Administration; Coordinate day-to-day operations for the department’s undergraduate and graduate programs; Support program planning, scheduling, and implementation in collaboration with faculty, program directors, and advisors; Assist with course scheduling, catalog updates, and classroom assignments.; Maintain and communicate accurate program information, including degree requirements, academic policies, and deadlines; Serve as the liaison between the department and the College Operations Office (HR and Finance) by coordinating student worker (graduate and/or undergraduate) appointment

20% Graduate Student Data Management; Maintain comprehensive and accurate data on graduate student enrollment, funding, milestones, progress to degree, and alumni outcomes; Develop and manage databases and tracking tools for graduate student records using Microsoft Excel, Teams, and SharePoint; Generate and analyze reports to support departmental and college planning, accreditation, and compliance with college and university policies

20% Graduate Recruitment and Admissions Support; Work with Graduate Student Advisor to Coordinate logistics for graduate student recruitment and admissions activities, including application tracking, communication with prospective students, and event support; Assist with the review and processing of applications in coordination with faculty and the Graduate School; Manage correspondence with applicants regarding application status, funding offers, and campus visit arrangements; Process assistantships, fellowships, and scholarships; prepare offer letters and other personnel forms; Serve as the department Student Employment Partner; Support the onboarding of new graduate students, including orientation, training, and initial advising.

20% Undergraduate Program Support; Provide administrative support to the undergraduate program, including data tracking for enrollment, advising, and student progression; Assist undergraduate advisors with record management, student communications, and coordination of advising sessions and events; Maintain and update undergraduate advising materials, program guides, and SharePoint resources; Support departmental recognition events, undergraduate research activities, and student engagement initiative

20% Advising and Student Support Coordination; Serve as a central resource for faculty advisors, graduate coordinators, and students regarding departmental academic procedures; Support the implementation of advising policies and best practices in collaboration with the department’s advising team; Provide frontline support to students by answering routine questions related to program requirements, forms, and deadlines. Other duties as assigned.

Minimum Qualifications

Bachelor's degree with 3 years of experience.

Strong data management and reporting skills with proficiency in Microsoft Excel, Teams, and SharePoint.

Excellent organizational, communication, and problem-solving abilities.

Ability to work independently, manage multiple priorities, and maintain confidentiality.

Demonstrated commitment to student success and support of a variety of academic communities.

Preferred Qualifications

Master's degree.

Experience with university enterprise systems (e.g., Banner, Workday, PeopleSoft).

Familiarity wi