Facilities Assistant

Company Description

My Company support several nationally-known clients and have access to a variety of jobs on an ongoing basis, and I'd look forward to an opportunity to work with you in the future. If you know of anyone who you could recommend that would be interested in this position, please let me know. 

Job Description

Facilities / Office Services Associate
Palo Alto​ , CA (Onsite)
3+ months (Temp to Perm)
Mon–Fri (8am – 5pm)

Qualifications

Client is seeking a dependable and service-oriented Facilities / Office Services Associate to support daily workplace operations in a fast-paced professional environment. This role focuses on facilities coordination, meeting and event support, catering services, and general office services while delivering an excellent customer experience.

Key Responsibilities

• Coordinate catering services by working with internal support staff and external vendors for meetings and events
• Support departments with non-client business activities and general office service tasks
• Oversee daily facilities operations to maintain a clean, safe, and efficient work environment
• Prepare meeting and conference rooms, including cleaning tables, chairs, and credenzas
• Perform post-meeting cleanup and reset conference rooms for future use
• Stock, organize, and maintain break areas to meet employee needs
• Perform routine coffee machine maintenance, including weekly rinsing and replenishing supplies
• Assist with shipping and receiving activities, including packing, labeling, and verifying packing slips
• Determine appropriate packing methods and materials for outgoing and incoming shipments
• Support mail delivery and distribution by following established routing and instructions
• Operate and support copiers and related office equipment; perform basic troubleshooting as needed
• Utilize hardware and software tools to support cost recovery, document management, and workflow processes
• Perform additional duties as assigned to support overall business operations

Qualifications

• High school diploma or GED required
• 1–2 years of related work experience required
• Minimum of 2 years of experience in the legal industry highly preferred
• Some copy/print job experience preferred
• Valid driver’s license and minimum auto insurance coverage may be required per client policy

Knowledge, Skills & Abilities

• Strong customer service orientation with excellent interpersonal and communication skills
• Proficiency in Microsoft Office applications
• Working knowledge of copiers and related office equipment; basic repair knowledge preferred
• Understanding of shipping and receiving procedures
• Basic electronics knowledge preferred
• Strong troubleshooting and problem-solving skills
• Ability to read and comprehend technical manuals, parts books, and written instructions
• Ability to work independently, prioritize tasks, and adapt to changing needs
• Excellent verbal communication and customer relations skills

Working Conditions & Physical Requirements

• Office and facilities environment with varied daily assignments
• Ability to remain on feet for extended periods
• Ability to lift and move items weighing up to 50 lbs
• Moderate physical activity including standing, walking, bending, reaching, and lifting

Additional Information

Candidates must be able to lift 50 pounds and stand for extended periods of time.