Sr. Executive Assistant - CIO/IT

Overview

Are you passionate about revolutionizing technical and healthcare education? Do you thrive in a dynamic, forward-thinking environment where your work drives real change? If so, we welcome YOU to join our team as the Sr. Executive Assistant!

 

As the Sr. Executive Assistant, you will play a pivotal role in providing strategic support to C-Suite executives, ensuring seamless operations and effective communication. Your contributions will extend to supporting department VPs across various functions, from administrative tasks to complex projects, all aimed at driving departmental and organizational success.

 

What We Offer:

• Competitive salary range of $80,000 - $90,000 per year, depending on experience
• FREE UTI or Concorde Tuition for you AND your Immediate Family
• Medical/Dental/Vision/Life Ins/STD & LTD Ins
• 401K, Paid Holidays, Paid Time Off
• Paid Parental Leave
• Pet Insurance
• Flexible work environment with hybrid work available & up to 25% travel

Responsibilities

Executive Support and Administrative Excellence

• Primary Administrative Resource: Act as the main administrative support for assigned executives and senior leadership.
• Correspondence and Documentation: Draft and engage in correspondence, create reports and presentations, organize files, track data, and manage expense reporting.
• Board and SEC Support: Review and consolidate deliverables for board meetings, facilitate agendas, prepare board books, and assist in quarterly earnings reports and SEC filings.

Strategic Planning and Operational Management

• Headcount and Organizational Tracking: Develop and maintain effective organizational headcount tracking and organization chart processes.
• Financial Management: Manage annual budget and initiative/project budget processes, coordinate monthly business expense reporting, and conduct budget variance analyses.
• Project and Initiative Coordination: Partner with senior leadership to manage initiatives, projects, and meetings, ensuring alignment with organizational goals.

Communication and Confidentiality

• Information Gathering and Analysis: Gather, compile, verify, analyze, and proofread information for executive use in various documents.
• Stakeholder Engagement: Organize and coordinate meetings and events with internal and external stakeholders, representing executive leaders effectively.
• Confidentiality and Discretion: Manage confidential issues with independent judgment, ensuring quality service and resolution, and develop correspondence reflecting executive leadership views.

 

 

Qualifications

Education / Experience

• High School diploma/GED required; Bachelor’s degree (preferred)
• Minimum of seven (7) years of experience as an Executive Assistant (or role with similar scope) (required)
• Minimum five (5) years of experience supporting a senior executive working in a large, complex function (preferred)
• Demonstrated experience with implementing and administering key processes with little supervision, administering budgets, and supporting multiple executives (preferred)

Skills

Independent Decision-Making and Time Management

• Adaptability: Make independent decisions on issues that do not require oversight.
• Advanced Time Management: Prioritize critical tasks ahead of routine ones and manage schedule demands with an appreciation for key, critical issues.
• Multi-Tasking: Meet deadlines and adapt smoothly to rapidly shifting work priorities and schedules.

Communication and Organizational Excellence

• Assertiveness and Confidence: Exhibit excellent interpersonal and emotional intelligence.
• Organizational Skills: Maintain high attention to detail and outstanding writing and document drafting skills.
• Advanced Microsoft Office Suite: Utilize advanced presentation, spreadsheet, and document production skills.
• Effective Reporting: Create and develop clear, effective reports and communications for a wide variety of audiences.
• Confidentiality: Address sensitive and confidential information in a professional, mature, discreet, and secure manner.