Senior Gift and Record Administrator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Senior Gift and Record Administrator

Job Profile Title

Gifts/Records Administrator Senior

Job Description Summary

This position reports to the Assistant Director for Gifts Accounting & Administration and is responsible for daily gift transactions in our system of record Compass. Must ensure the data quality, accuracy, and completeness of all alumni and donor data in Compass and BEN Financials. Must consistently have the highest attention to detail and maintain donor fiduciary requirements; reconcile gift activity and ensure daily quality checks are completed; complete daily gift adjustments; assist with DAR training for monthly gift training; collaborate training material is up to date; work closely with university colleagues across campus; participate in meetings/trainings.

Work closely with DAR staff to establish solid working relationships; organizational skillset and initiative are required for this fast-paced unit. Prepare documentation on policies and procedures related to gift processing; provide internal cross-training with team as needed; serve as subject matter expert for gift processing functions.

Job Description

Job Responsibilities

• Manage daily gift processing responsibilities to ensure timely and accurate deposit and recording of Gift, Credit Card and Pledge contributions to the University. Maintain fiduciary responsibility to donors.

• Works closely with the team and will handle various processing as needed, including daily gift adjustments. 

• In coordination with the Assistant Director, ensure all schools, resource centers, and fundraising units adhere to policies and procedures relative to gift processing.

• Act as the department’s primary liaison on all donation concerns.

• Cross train with team; working collaboratively with team members to remain accurate, current and proficient with all procedures and expectations building/maintaining enthusiasm and optimism