Facilities Management Project Accounting Coordinator

Job Summary

The Facilities Management Project Accounting Coordinator supports the accounting functions related to corporate-funded projects, focusing on invoice processing, tracking, and reconciliation. This role ensures accurate and timely handling of project-related invoices and assists with the financial tracking of construction projects. The Project Accounting Coordinator collaborates with internal teams to resolve discrepancies and supports the project close-out process.

This role reports ON-SITE in Franklin, TN one day a week.

Essential Functions

• Manages the tracking and approval process for construction project invoices, ensuring timely processing and accurate documentation.
• Responds to inquiries regarding invoice status, providing updates and resolving issues as needed.
• Maintains electronic filing systems for invoices, ensuring organized and accessible records.
• Reviews monthly invoices from vendors, verifying accuracy of reimbursable expenses and contract values.
• Researches and resolves discrepancies related to invoices, collaborating with internal teams and vendors.
• Imports paid invoices into cost accounting software, ensuring accurate data entry and reconciliation.
• Creates POs and/or contracts from vendor proposals, ensuring adherence to internal standards.
• Supports the project close-out process by researching outstanding commitments and ensuring all documentation is complete.
• Assists with invoice duplication checks to prevent errors and ensure accurate record-keeping.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• H.S. Diploma or GED required
• Bachelor's Degree in Accounting, Business, or a related field preferred
• 1-3 years of experience in accounting, bookkeeping, or a related role required

Knowledge, Skills and Abilities

• Basic knowledge of accounting principles and practices.
• Strong attention to detail with the ability to manage multiple tasks accurately.
• Proficiency in Microsoft Office Suite, especially Excel.
• Familiarity with accounting software and electronic filing systems.
• Effective communication skills, both written and verbal, for interacting with vendors and internal teams.