Jobs and Careers

Coordinator, Administrative Program

Salt Lake City, United Statesfull_timeVerifiedPosted 29 May 2026

💰 $66,000/yr($31,600/yr – $66,000/yr)

About the role

Details

Open Date 05/29/2026 Requisition Number PRN45202B Job Title Coordinator, Administrative Program Working Title Outreach Coordinator Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Willingness to work flexible hours, including evenings and weekends.

VP Area President Department 00146 - Hinckley Institute Of Politics Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $31,600 to $66,000 Close Date 06/28/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

Job Summary:

The Hinckley Institute of Politics at the University of Utah is seeking motivated candidates with skills in communications, recruitment, relationship building, and database management who want to find a rewarding and challenging job working with prospective students for our programs. A candidate must be able to spearhead outreach efforts and assist with the coordination and support for Hinckley programming in a fast-paced, professional, student-focused and results-driven environment. The ideal candidate will play a crucial role in increasing awareness of Hinckley’s internship programs – ensuring all students from all majors know they can participate in Hinckley programs. A major focus will be dispelling misconceptions about eligibility and graduation delays and ensuring students from all majors feel empowered to apply.

Outreach work will involve:

Crafting and delivering inclusive, compelling messaging that emphasizes the accessibility and academic compatibility of Hinckley internships for all majors.
Partnering with advisors, faculty, and other university staff across disciplines to tailor outreach that resonates with diverse student populations. Engage meaningfully in student fairs, orientation, and special events to increase visibility for Hinckley programs.
Engaging in traditional communication and innovative methods that help students learn more about opportunities available at the Hinckley Institute.
Attending events, speaking to classrooms, and engaging students across campus to provide information about the Hinckley Institute. Addressing and proactively dispelling common student misconceptions (e.g., internships are only for political science majors, or will delay graduation).
Collaborate on all communications and email campaigns to share information about upcoming and ongoing activities at the Hinckley Institute.
Assist with social media, strategizing and creating posts that increase knowledge about the Hinckley Institute and its programs.
Accurately collect, maintain, and update data in our database and from the University of Utah and use data to effectively reach potential interns and students. Create and run reports out of our database without supervision, analyze results, and make recommendations based on that analysis.
Initiate and complete projects on time and be able to take decisive action with difficult projects.
Work with Academic Advisors and Career Coaches to reach out to students and professors.
Help design, develop, and then manage how the Hinckley Institute integrates the University of Utah’s app, Utah 360, into our outreach and programming.

Responsibilities

Job Responsibilities:

Outreach Coordination:

Coordinate and organize outreach activities including tabling events, presentations, class visits, Hinckley Open House, etc.
Coordinate with campus partners to meet with and present to advisors, career coaches, professors, and other University staff. Actively seek out outreach events and opportunities and meetings with campus partners.
Partnering with advisors, faculty, and other university staff across disciplines to tailor outreach that resonates with diverse student populations. Engage meaningfully in student fairs, orientation, and special events to increase visibility for Hinckley programs.
Manage student Ambassador program and student staff in order to staff and fulfill outreach activities. Recruit, select, train, and manage student Ambassadors. Organize leadership and skill building workshops and planning meetings with student ambassadors.
Collaborate with program managers to understand and identify Hinckley recruitment needs and assist with targeted emails to advisors and campus partners in order to fill these needs.
Frequently speak about Hinckley internships and programs, ranging from presentations to large classes, engagements with small groups, and advising appointments with indiv