Administrative Assistant - NE

When you work at Carillon Senior Living, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!

Carillon Senior Living is recruiting for a hospitality-focused Administrative Assistant. This role is responsible for meeting and greeting residents, guests, prospective employees, suppliers, vendors, and outside service providers warmly and professionally daily. They are the first face someone sees when visiting our community!

Here are a few of the daily responsibilities of a Concierge:

• Serves as secretary to the Administrator of Carillon House. Screens persons requesting to see the Administrator and schedules of appointments as necessary.
• Answers routine mail, picks up mail, distributes mail, and returns telephone calls.
• Answer and transfer all incoming calls courteously and professionally.
• Accepts and records, as directed, payments, reservations, appointments, cancellations, and the like.
• Opens and closes the reception desk and properly secures all files, keys, and equipment in the office area.
• Orders all office supplies, paper supplies, copy machine supplies, printed forms, Carillon letterhead, and envelopes.
• Maintains and manages copy machine and submits service orders as needed.
• Performs filing in business files; prepares new business files as needed.
• Receives all persons who courteously enter the Community, inform, guide, direct, or otherwise assist residents, visitors, staff, or vendors tactfully and congenially to present the best possible image of the Community.
• Communicates to the appropriate parties promptly and clearly, all messages and material directed to them through the business office.
• Ensures residents are in the lobby at the proper time for transportation.
• Assists department heads with typing and mailings as time permits.
• Keeps survey and administration policy binder updated with current policies for the Director of Nursing and Administrator.
• Maintains and updates contract binders with new contracts and removes expired documents and contracts.
• Requests and holds current Certificate of Insurance from contractors.
• Assists with Resident Satisfaction Survey.
• Updates Carillon House Resident Handbook as needed.

EDUCATION AND EXPERIENCE

• Have a High School diploma/GED.
• Have at least one year of experience in a health care setting, preferably in Medical Records or Billing Office.
• It needs good judgment to plan, perform, and set up sequences within standard procedures.
• Requires analysis of facts and information to take action following established guidelines.

Job Type: Full-time

Benefits:

• Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Hospital Confinement 
• Accident Insurance
• Specified Disease
• Life/AD&D Insurance
• Employee Assistance Program
• LTD
• STD
• AD&D
• 403B
• Identity Theft Plan
• Dailypay

Schedule:

• 8-hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

If you're an enthusiastic, compassionate senior care professional passionate about hospitality and senior engagement- please apply; we'd love to get to know you!

Dailypay

EEO Employer