Sr. Grants & Contract Analyst

The Pathology Department is seeking a Sr. Grants & Contracts Analyst to provide dedicated professional level sponsored funds management with specific responsibility for pre-award functions that includes, but may not be limited to proposal preparation, submission, budget development, reporting, compliance, and closeout. Works independently on a variety of applications for grants and contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. Highly interactive, the Sr. Analyst will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific / research professionals, both within the University and with other associated research / administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Budget Specialists, Coordinators, and related staff within the department. Serves as lead or back up in the absence of Grants and Contracts Manager for pre-award activity and/or when decisions must occur to meet deadlines or address issues. This position works independently on a variety of complex level grants/contracts, including but not limited to those from NIH, DOD, and other sponsors. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub-awards, Investigator-initiated, Consortium and higher complexity Foundation grants and pharmaceutical company or related clinical trials. Will also provide direction and assistance to Analysts with details related to Sub-awards from other institutions on their federal pass-through grants.

Specific Duties & Responsibilities

• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Manager and ORA for signature; or prior to direct submission with authorization to do so. Review involves accuracy, content, adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal budget for Principal Investigator Review.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants and contracts. Also, provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately, RPPRs (Research Performance Progress Report), and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, and evaluations and reporting.
• Helps coordinate and document management, narrative and reports for private and government agencies. Reviews tables from scientific section if indicated. Meets with colleagues with regard to budgets, and staffing plans.
• Prepare routine, customized, and ad hoc reports for both internal and external financial reporting.
• Create and maintain spreadsheets utilizing appropriate software applications. Perform ad hoc research and fact-finding on a wide variety of grant submission issues; know the formal and informal Institute goals, standards, policies and procedures.
• Create, maintain, & analyze electronic and paper record keeping systems including retrieval, retention, storage, compilation, updating, and destruction of files; creating new systems or revising established procedures as needed.
• Works with investigators to improve documentation, t