Medical Records Coordinator

Hosparus Health starts with a compassionate team, committed to our mission of creating more moments for our patients facing advanced illness or end of life care. Our premier model of care supports patients and their families with a holistic, team-based approach, wherever the patient chooses to call home. Hosparus Health empowers its people to provide the care our patients want to receive, with a level of service we describe as “above and beyond.” Don’t just find a job. Join our team and help us create more moments for our patients and enrich our communities with compassionate care.


Full time, day shift, Monday through Friday

Position Summary:

The Medical Records Coordinator performs various duties to accurately maintain the records of our Hosparus Health patients and clients. This position will work closely with staff members, medical staff, community physicians, facilities, and others as needed to coordinate records and ensure the secure environment for our records.

Position Duties & Responsibilities:

• Attends and participates in department meetings and webinars.
• Monitors quality of data and record set to ensure accuracy of patient’s record.
• Monitors certifications and recertification statements to ensure timely receipt and accuracy.
• Sends out physician orders for signature.
• Processes incoming signed orders.
• Processes and organizes IPU charts.
• Processes requests for Release of Information to appropriate parties and ensures proper authorization is received prior to release.
• Provides physician licensure verification and updates physician maintenance.
• Monitors OIG exclusion list monthly.
• Processes admission paperwork, ensures accuracy, and works with teams on discrepancies.
• Processes all outgoing and incoming mail for the Medical Records Department.
• Scans documents accurately to patient record as needed.
• Processes required quality reporting to CMS for all patients.
• Prepares information and works with physicians/funeral homes for death certificates as required.
• Ensures timely response for all activities to meet required time frames according to regulations.
• Assists with organizing and maintaining off-site document storage.
• Collaborates with physician offices and facilities with coordination of records.
• Works with individuals, patients and families to release appropriate documents.
• Processes IDT reports weekly to attending physicians and collaborates with teams as necessary.
• Other tasks as assigned.

Position Qualifications:

• High school diploma required.
• 1-3 years of general office experience required.


Hosparus Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.