Corporate Services Administrator

Overview of role

Join Walkers Professional Services (WPS) – shape the future with an industry leader

Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions.  With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers’ trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence. As we invest in cutting-edge technology and expand our global footprint, we offer ambitious professionals the opportunity to achieve new career heights and make a real impact.

Why Join WPS? 

If you thrive in dynamic environments and want to work with industry leaders, you’ll love what we offer:

A growth platform – backed by strategic long-term co-investment from Vitruvian Partners and Walkers law firm, accelerating innovation and opportunity.

Blue-chip client base – work with the best on high-impact, cross-border projects with leading global institutions.

Global reach, deep local expertise – collaborate across major investment hubs worldwide.

Empowered culture – a “grown-up” environment that values clarity, collaboration, and commerciality.

Tech-enabled and client centred mindset – leverage technology to build smarter, more efficient service models. 

Based in the Hong Kong office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Assistant Vice President of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy, and such other responsibilities as Senior Management may determine from time to time. The role will be supervised by the Assistant Vice President of Corporate Services in Hong Kong and will work closely with designated Account Managers to manage client-related matters and ensure seamless service delivery. Corporate Services Administrators are required to manage their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys and cross functional teams within Walkers.

Duties, Responsibilities & Person Specification

• To handle day-to-day correspondence and administrative matters from designated Account Manager relating to the assigned portfolio (“Portfolio”) of companies and partnerships, including originating responses and updating and providing registers and documents as required
• To prepare and file corporate documents with government agencies
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To maintain internal databases and systems including ViewPoint
• To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
• To liaise with cross functional teams (finance, reporting services, compliance, etc) to meet clients' statutory requirement
• To review all invoices in relation to the Portfolio and liaise with the Finance team, Assistant Vice President of Corporate Services and Account Manager regarding payment of the same
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the Account Manager, Assistant Vice President of Corporate Services and cross functional teams as appropriate
• Such other tasks as Assistant Vice President of Corporate Services, Senior Management or the Director of Corporate Services and Account Manager may request from time to time

Supervisory Responsibilities
Corporate Services Administrators may be expected to be involved in guiding and mentoring more junior members of the team in specific circumstances.

Education, Skills & Experience

• The individual must hold an undergraduate degree
• A minimum of 3 years' experience in company secretarial position gained from a reputable professional services firm or law firm preferably in handling Cayman Islands and BVI registered office matters. Candidates with onshore experience will be considered
• Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred
• Knowledge in Viewpoint is an advantage
• Individual must be highly organi