Document Control Manager - Aviation Project

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Job Description:

Ready to put your skills to work on Engineering projects? Are you great with people and have willingness to work hard to get the job done?  Parsons is seeking a Document Control Coordinator to support a major program management project in Fort Myers, FL.

Role:
Utilizes Procore to implement the roles and responsibilities below.

Under minimal supervision performs a variety of document control functions for a project or department.
Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.
Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation. 

Responsibilities:

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of project document control team.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.
• Performs other responsibilities associated with this position as may be appropriate.

Qualifications:

• High school diploma (or equivalent) and typically 8+ years of relevant work experience, including 3+ years of prior document control experience .
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel, Teams, and SharePoint.  Procore familiarity is a significant plus.
• Assignments will require a working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.