Administrative Assistant

Join our Award-Winning Team at HUB International!

When you join the team at HUB International, you become part of the largest privately owned global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.

In addition to winning the Gold Stevie Award for Employer of the Year in 2023, HUB is honored to be recognized by Forbes as one of America’s Best Large Employers in 2024.  HUB also won the Insurance Business America’s 5-Star Diversity, Equity, and Inclusion Award for the past two years.  Becoming a part of HUB means that you have the opportunity to thrive in a diverse, entrepreneurial, and fast paced team environment supported by over 19,000 professionals in 600 offices across North America.

We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.

What You Bring:

You will be able to actively contribute to our track record of year over year growth fueled by innovative new products and services, mergers and acquisitions, and a great team of people. As part of our talent engine, you will exemplify our strong core values which drive our unique corporate culture. HUB’s entrepreneurial spirit is evident in our people, products and philanthropic initiatives and we are passionate about our talent.

We currently have an opportunity for an Administrative Assistant to join the team in our Stanley, VA office. 

The selected individual will have the opportunity to provide customer service to our staff and to our clients. You will provide administrative support to our team and will help our team build stronger relationships with our clients.

Job Responsibilities:

• Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner.
• Provide callers with address, directions, and other information as required.
• Greets guests as they enter the office.
• Opens and distributes the incoming mail and packages.
• Collects and prepares the outgoing and overnight mail.
• Sends, receives and distributes faxes.
• Check and mail processing.
• Prepare and process bank deposits.
• Organize employee events.
• Help with reports, numbers, etc. as assigned.
• Provides administrative support for all departments such as, printing, filing, photocopying, data entry, scanning, binding and collating, downloading company reports, mail distribution and mail-outs.
• Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed.
• Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned.
• Maintains calendars for Admin Services, conference rooms, conference calls and Web meetings.
• Attend and complete any training sessions or assignments as required.
• Establish and maintain effective professional working relationships with co-workers, and every level of management.
• Communicate with co-workers, management, clients, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Other responsibilities and projects as assigned by Manager.

Qualifications:

• High School diploma or GED; AA and/or college degree preferred, but not required.
• 2+ years of related office experience, or an equivalent combination of education and experience
• Bilingual abilities in English and Spanish preferred.
• Proven computer proficiency - Microsoft office Suite, Outlook, etc.
• Professional appearance and demeanor.
• Demonstrated customer service skills.
• Proven ability to manage multiple tasks with competing priorities.
• Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization.

What We Offer You:

At HUB International we want you to achieve an even work-life balance, and our benefits package allows you to manage your health, wellness, and financial future. HUB International will foster your learning, support your endeavors, and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our successes breed your opportunity!

Benefits you may enjoy working at HUB International M