Administrative Assistant

Description

DSFederal is seeking a highly qualified individual for an Administrative Assistant position supporting a federal client. The ideal candidate is well versed in the use of word processing and data management software, has good written and verbal communication skills, has strong organizational skills, and can work independently with minimal supervision. Also important are attention to detail, the ability to prioritize work, and comfort in taking initiative.

Duties and Responsibilities

• Duties and responsibilities center on the support of federal scientific staff by performing intermediate-level administrative assistant duties requiring no oversight and/or day-to-day direction. 
• This position carries out complex administrative assistant functions requiring situational analysis and decision making such as coordinating meeting space arrangements. 
• Exercises independent judgment through making decisions based on specified policies, procedures, and guidelines. 
• Interprets policies and guidelines and independently applies them as required in resolving complex work problems
• Supporting planning, coordinating, and establishing work priorities Providing information to staff and others about policy and procedural changes
• Maintaining meeting schedules and meeting schedule databases; schedules appointments and maintaining the appointment calendars for federal leadership
• Providing telephone support
• Maintaining performance milestone databases and prepares and coordinates grant evaluation form preparation
• Preparing requests for staff attendance at scientific meetings, coordinates travel arrangements. Organizes meeting travel reimbursement activities on behalf of federal staff
• Assisting new federal staff with job in-processing activities including coordinating obtaining computer, phone, and building access
• Supporting ordering supplies. 
• Travel support including arranging hotel meeting and sleeping accommodations, soliciting service quotes from multiple hotels in accordance with meeting specifications, and coordinating signatory activities, and coordinating room setups (both audio visual and refreshment setups)
• Provides technical support via ZOOM for meeting

Requirements

Between 1-5 years of experience in an Administrative Assistant and Customer Support position

• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Strong time management skills and ability to meet deadlines.
• Ability to work in high paced environment.
• Must have experience with Microsoft Office Suite, SharePoint, personal computers and computer peripheral equipment

Education

• Associate degree

Who We Are: DSFederal is a leader in health IT and data analytics that delivers innovative solutions to improve healthcare delivery and address critical challenges, including cancer surveillance, HIV/AIDS, maternal and child health, and COVID-19 emergency response. Our highly experienced professionals serve over 50 different federal clients on over 80 projects. Our people are united by one mission – to empower federal agencies to achieve their mission by connecting the dots between data, people, and technology to derive insights that help improve federal policies and decisions.

What We Can Offer You: DSFederal attracts the best people in the business with our competitive benefits package that includes medical, dental and vision coverage, 401k plan with employer contribution, paid holidays, vacation, and more. If you enjoy being a part of a high performing, professional services, and technology focused organization, we encourage you to apply!

Our Core Values: Collaborative, Curious, Impactful, Invested, Reliable, Trusted

EEO Statement: DS Federal is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. 

E-Verify Statement: DS Federal utilizes the E-Verify program for every potential new hire. This makes it possible for us to confirm that every employee who works for DS Federal is eligible to work in the United States. To learn more about E-Verify you can call 1-800-255-7688 or visit their website by clicking the logo below. E-Verify® is a registered trademark of the United States Department of Homeland Security. 

Desired Skills:

• Experience in a government contracting environment. 

Salary Description $45000-$52000 per/year