People Professional (August 21 2024)

Description

Position Overview

The Bread Alone Administrative Professionals are the lifeblood of our organization. They work closely with all departments to ensure that daily customer and employee requests are answered and fulfilled. This role supports the day-to-day gritty work of customer care, employee satisfaction, and office management. Administrative Professionals are multi-taskers willing to take on the difficult and rewarding task of getting things done. They are natural communicators who tackle challenges head on together with the team. 

Administrative Professionals embrace the culture of respect and cooperation that Bread Alone seeks to foster for all who work here. They continuously seek to learn and recognize that continued development is an essential element of being a part of the Bread Alone team. 

The Administrative Professional contributes to the company’s evolution by providing dedicated administrative support for the complex nature of the daily work to the best of their ability and capacity. Each individual contribution is small but mighty and continued excellence in pursuing the smallest details is what will allow Bread Alone to achieve our highest ambitions. 

Hours: We strive to make schedules as manageable as possible to encourage and allow work/life balance. The schedule for the position is Tuesday - Saturday / 10:30am - 6:30pm. 

Bread Alone's Worldview: Bread Alone Began in 1983 with simple intention: To feed people organic bread baked from a wood-fire brick oven. We run the bakery today with the optimistic belief that good food, an equitable economy and a healthy planet can thrive together. At the heart of our endeavors lies the profound belief that individuals are integral to every positive impact we make. Join us as we collectively strive for excellence in aligning our aspirations with meaningful actions.

Requirements

Duties and Responsibilities:

Duties, responsibilities and essential job functions include but are not limited to the following:

• Keep focus on Bread Alone’s core mission to consistently deliver high quality organic baked goods to the Hudson Valley and surrounding regions
• Operate, monitor and or track specific department information utilizing the companies internal systems and keep current by updating necessary account information regularly
• Support Bread Alone employees by providing them with updated accurate information and cascading all inquiries when neccessary
• Communicate employee pain points to the necessary departments and support in the resolution by clarifying employee concerns and determining the best course of action
• Support new and existing employees by proficiently communicating information surrounding Bread Alone Purpose, Values & Culture recruitment process, and company benefits
• Maintain the organization of the staff people space including maintaining cleanliness, inventory of supplies, and reporting maintenance issues.
• Maintain office and breakroom supply inventory including monitoring, ordering and stocking 
• Provide assistance in typing letters, creating reports, printing reports, proofreading, file management and distributing department mail
• Answer incoming and outgoing phone calls
• Embody the Bread Alone culture by centering teamwork, empathy, and resilience
• Perform duties safely and efficiently and in accordance with Bread Alone policy
• Have a full knowledge of all guidelines for safe and efficient operation of the stations you are certified to work according to standards set by Supervisors, Managers and training materials
• Follow Bread Alone safety, GMP, culture, and food safety standards 
• Notify the Manager if calibration, routine maintenance or troubleshooting of any office machinery is necessary
• Complete delegated administrative tasks outlined by the Department Manager
• Listen and communicate effectively with customers, employees, and teammates provide feedback to manager on any issues and seek support when necessary

Job Requirements:

• Able to sit for long periods of time while executing tasks quickly and accurately
• Able to to work in a physically demanding fast-paced environment
• Should have an entrepreneurial spirit able to work with minimum supervision
• Able to communicate with precision both written and verbal
• Comfortable with routinely shifting tasks
• Able to multitask, prioritize, and balance multiple time sensitive tasks simultaneously
• Able to learn and operate computer applications or other automated systems such as google suites, and other company database software necessary to perform daily tasks
• Respect for and comfort with a dive