Administrative Assistant I – IV, DOE

Administrative Assistant I – IV, DOE

Hybrid within Oregon, Washington, Idaho or Utah 

Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system.  

Who We Are Looking For: 

Every day, Cambia’s dedicated team of Administrative Assistants are living our mission to make health care easier and lives better. As a member of the Administrative team, our Administrative Assistants generally provide administrative assistance and secretarial support to directors and above.

Do you have a passion for serving others and learning new things? Then this role may be the perfect fit.

What You Bring to Cambia: 

Qualifications:  

• Secretarial certificate or equivalent

• 2 to 5 plus years increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management) or an equivalent combination of education and experience

• Proficiency in Microsoft software applications: Word, Excel, PowerPoint

• Strong interpersonal skills

• Excellent business English and grammar skills

• Basic math

• Ability to make sound independent decisions and use own initiative

• Understanding of corporate organization and structure

Skills and Attributes: 

• Familiarity with medical terminology, healthcare claims processes, and clinical workflows

• Advanced proficiency in SharePoint administration and collaboration tools

• Experience with license management and regulatory compliance tracking

• Event planning and coordination experience

• Newsletter/communication coordination experience

• Vendor relationship management experience

• Demonstrated experience providing administrative support to multiple senior executives simultaneously

• Experience coordinating complex calendars across different departments and time zones

What You Will Do at Cambia:  

• May perform any or all of the following duties:

• Provides administrative assistance/secretarial support (most of which will be complex and/or of a confidential nature) including typing, transcribing, proofreading and editing of routine and non-routine correspondence, reports and memoranda; screening telephone calls and visitors and providing assistance or resolving inquiries where possible; follow-up; filing; scheduling appointments; opening, sorting, prioritizing and responding to mail; ordering supplies.

• Records and distributes minutes of meetings.

• Maintains records of expenses and compiles expense reports.

• Assists in preparation of or prepares budget and related records.

• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.

• Composes and/or initiates correspondence, memoranda and reports.

• Works on special projects, including meetings or conferences, activities, events, mailings, presentations, reports -- some requiring research and compilation of data.  May coordinate work and completion of some projects.

• Provides backup to other administrative assistants or staff as needed.

• Coordinate medical license renewals, continuing education requirements, and regulatory compliance documentation

• Develop and distribute departmental newsletters, coordinate educational programs, and plan quarterly all-staff meetings

• Serve as liaison with external vendors and coordinate across multiple departments supporting 200+ staff members

• Maintain organizational charts, manage software licenses and user access permissions, and coordinate office space reservations

• Administer SharePoint sites, manage security profiles, and coordinate IT equipment orders for large teams

Work Environment

• Duties are performed primarily in an office environment.  

• Some travel may be required.

The expected hiring range for the Administrative Assistant I is $17.75 - $24.00/hour depending on skills, experience, education, and training; relevant licensure / certifications; and performance history. The bonus target for this position is 5%.  The current full salary range for this role is $17.75 - $31.20/ho