ID 6791- REVISED Administrative Assistant I - Special Education Records - 3.0 hrs/day for 191 days/year

Administrative Assistant I - Special Education Records
3.0 hours/day for 191 days/year
$20.75 - $28.47 per/hour (depending on experience)
Lakeridge Middle School

May be combined with Job ID 6790
 
JOB SUMMARY
The Administrative Assistant I position provides basic clerical and administrative assistance in an office or school setting under general supervision. Position serves as first point of contact for staff, students, parents, patrons and visitors. 

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following tasks. Employees in this position perform some or all of the following tasks. Other duties may be assigned at any time.

1. Demonstrates knowledge and understanding of all district policies and procedures.
2. Performs a variety of administrative tasks, including answering telephones, routing telephone calls or messages to appropriate staff, operating general office machinery, typing, proofreading, filing and handling all incoming and outgoing mail, parcels and other items.
3. Handles small amounts of money and keeps records of the amounts.
4. Assists with student attendance and supervises students as assigned.
5. Prepares correspondence, memos, reports, minutes, student records, purchase orders, and related materials from copy, rough draft, or specific instructions.
6. Appropriately maintains and secures confidential records and inquiries.
7. Completes a high volume of computer data entry work, using district computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
8. Maintains accurate student records electronically and in printed format including attendance records, new/transfer student registrations, student withdrawals, immunization records, student grades and transcripts and progress reports/report cards.  Alerts parents and principal as necessary to address problems.
9. Assists in evaluating student injuries, performs minor first aid in compliance with district policies and completes any required paperwork in a timely fashion.  Administers medications to students within the scope of employee training, district policies and state and federal law.
10. Consistent, daily and punctual attendance.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES 
Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time.

1. Orders supplies and materials.
2. Assists with workload of other clerical staff as needed or required.
3. Attends in-service trainings, staff meetings and other meetings as assigned.
4. Communicates information about district, school and/or departmental policies and procedures to students, staff, parents and patrons.
5. Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.

OTHER REQUIREMENTS

1. Consistently follows all applicable federal and state laws and all district policies, rules and supervisor directions.
2. Observes ergonomics of sedentary office work including placement of computers and monitors, and sitting alignment.
3. Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties.
4. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
This position may provide various types of student supervision including in-office monitoring and assisting students from one to another location. All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or GED is required. Three (3) years secretar