Senior Associate, Administrative Services - Hybrid

Job Description

Senior Associate, Administrative Assistant, Process R&D

Role Summary

• The Sr. Assoc, Administrative Assistant provides proactive, high-quality, flexible and reliable administrative support to the Process Chemistry organization in Process Research & Development. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of team members.

• We are seeking candidates who are proactive and act with a sense of urgency, thrive in complexity, demonstrate resilience, and model the highest caliber of values and standards.

• Candidates must have an interest in and ability to work successfully in a fast paced, complex work environment. The ideal candidate is a highly motivated individual capable of prioritizing work, demonstrating exceptional organizational and proactive problem-solving skills, professional communication skills, flexibility and teamwork as well experience navigating across an enterprise to access resources and solutions as needed.

• In addition to supporting the Process Chemistry department, the role supports various division-related committees and meetings that enhance the division and further its goals.

Responsibilities include, but are not limited to: 

• Administrative support to include extensive calendar management, meeting management (including meetings with external colleagues), processing expense reports, coordinating travel and updating weekly schedules. 

• Scheduling complex travel arrangements, including multi-leg domestic and international travel, including experience with visa and passport processing.

• Event planning and coordination.

• Consistently demonstrating Company Leadership behaviors; dealing with difficult situations and people diplomatically and effectively.

• Preparing and distributing correspondence and reports, while reliably handling confidential and politically sensitive issues.

• Coordinating and performing multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Coordinating work and tasks through collaboration with colleagues across multiple sites.

• Interacting with team colleagues and understanding administrative interdependencies in work.

• Maintaining a working knowledge of the priorities of the team, which allows for an efficiently run department and a focus on key aspects of work. 

• Producing and completing various work assignments requiring independent judgment, creativity and problem solving skills with minimal supervision. 

• Coordinating special projects within the division/area.

• Often serving as an initial point of contact for and liaison to outside visitors, clients and vendors.

• Supporting the use and access rights of SharePoint sites.

• Managing the training profiles for employees, and aiding in activities related to training administration and systems.  

• Aiding with financial and budget tasks.

Education Minimum Requirement:   

Required:

• High School Diploma

Preferred:

• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:  

• Minimum of 8 years of administrative assistant experience

• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices

• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities

• Demonstrated experience with calendar management and meeting management (including meetings with external colleagues)

• Communication skills must be at a level to effectively interact with our company executives and their assistants as well as internal/external clients both on-site and remotely to maintain relations.

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel and processing Visa/Passport Applications

• Ability to handle and prioritize a large number of simultaneous assignments 

• Event Planning/Coordination experience 

• Extraordinary attention to detail and handling of confidential/sensitive information 

• Outstanding communication and people skills

Preferred Experience and Skills:  

• SAP experience processing expense report