Jobs and Careers

Project Communications & Operations Coordinator (CGH)

BruntWork

UKRemotefull_timeVerifiedPosted 8 Oct 2025

About the role

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Role Objectives Communication ● Manage all project communications between Project Managers, Selections Coordinator, and Estimator. ● Coordinate with Site Supervisors for daily logs and photo documentation. ● Handle social media updates and marketing communications for new projects. ● Process and distribute change order communications to all stakeholders. ● Maintain consistent client updates throughout the pre-construction phase. Bookkeeping ● Match contractor invoices to approved budgets and change orders. ● Update cost sheets in SharePoint with the latest financial data. ● Track and reconcile project expenses against estimates. ● Process and organize all project-related receipts and documentation. ● Maintain accurate records of selection costs and allowances. Operations & Compliance ● Organize and maintain all project documentation in BuilderTrend. ● Coordinate with the Estimator on RFQ distribution and tracking. ● Maintain up-to-date contractor and supplier documentation. ● Support the Selections Coordinator with documentation management. ● Track and update project schedules and timelines. Systems & Processes ● Document and maintain SOPs for all administrative processes. ● Create templates for recurring operational tasks. ● Standardize communication protocols across departments. ● Develop and maintain quality control checklists. ● Update process documentation based on team feedback.

Requirements

● Bachelor’s degree in Business Administration, Construction Management, or related field. ● Minimum 2 years of experience in project coordination, operations, or administrative support. ● Strong understanding of project documentation and communication workflows. ● Proficiency with project management software such as BuilderTrend, SharePoint, or similar platforms. ● Excellent written and verbal communication skills. ● High attention to detail, organization, and accuracy. ● Ability to work collaboratively with multiple teams and manage competing priorities. Nice to Have ● Experience in the construction or building industry. ● Familiarity with financial tracking or bookkeeping processes. ● Knowledge of social media management and content scheduling tools. ● Background in developing or maintaining SOPs and process documentation. ● Experience using design or communication tools (e.g., Canva, Slack, Trello).