Document Control Specialist

Description

GasTech has been dedicated to helping energy clients around the globe achieve their goals for more than 30 years. As an oil and gas engineered-to-order business, we are committed to understanding each client’s specific goals and executing them as our own. Things are exciting for us at GasTech, as we are growing and looking for an experienced Document Control Specialist to join our team! Our workplace culture is both friendly and dynamic, and in this role, you will have plenty of opportunities to interact with all members of our project teams.  

KEY RESPONSIBILITIES:

The responsibilities include, but are not limited to, the following:

PRIMARY RESPONSIBILITIES:

• Act as single point of client contact for documentation control.
• Print, distribute and record all documents released through transmittal to relevant work groups. 
• Record, circulate client document comments.
• Work well within GasTech & customer’s document control system to include FTP sites.
• Initiate and track vendor document routing to ensure timely response on all vendor documents.
• Maintain history on all project files and data books.
• Prepare/maintain up to date document audit records.
• Ensure stick file is released to design for “as built” drawing revisions prior to release of the manual.
• Expedite information to ensure job book/manual is completed per contract requirements.
• Prepare product equipment manuals and data packages.
• Coordinate and issue documentation to customers and vendors through GasTech’s FTP site

SECONDARY RESPONSIBILITIES:

• Assist the project manager with the management of schedules and tasks.
• Interact with internal and external clients, scheduling meetings as necessary for the Project Management/Engineering teams. 
• Assist in determining the flow of work processes in order of importance.
• Create various project documents using Microsoft Office Suite and other internal computer systems.
• Perform administrative duties such as coordination of activities/meetings.
• Produce a variety of reports as deemed necessary. 

This position will report to our Director of Engineering. You will have a seasoned leader who is eager to partner with you and  who will advocate for your ideas, requests, and professional development and success.

You have well-developed communication skills that allow you to build strong rapport and trust with everyone, from all diverse backgrounds and experiences.

As a GasTech employee, you will enjoy autonomy while still being part of our team. Because you are resourceful, show initiative, take ownership of your work, and are eager to make valuable contributions to our projects, we will champion your expertise and not micro-manage you. 

Company Benefits:

• 401k Plan w/ 4% match
• Medical, dental, and vision insurance
• FSA (Flexible Spending Account)
• Voluntary Life Insurance
• Voluntary STD
• Employer Paid Group Term Life and LTD
• Company PTO Program & 8 Paid Holiday

Requirements

• A high school diploma or GED equivalent is required.
• Advanced vocational or some college experience is preferred but not required. 
• Previous experience in oil and gas and/or manufacturing is required. 
• The ability to act with integrity, professionalism, and confidentiality is required.
• The ability to remain organized with a keen attention to detail in a fast-paced environment is required. 
• The ability to prioritize tasks and meet deadlines utilizing excellent time management skills is required.
• Strong and effective verbal and written communication skills, interpersonal and conflict resolution skills are required.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, Adobe, PowerPoint, etc. is required.