Administrative Assistant

Under direct supervision and well established guidelines this position performs a variety of routine administrative/secretarial duties to support a department, school/college, program or unit.  Duties include greeting visitors, data entry, faxing, filing, answering incoming calls, photocopying, making appointments, ordering supplies, maintaining files, records, and calendars.

1. Greets visitors
2. Prepares and types letters, simple memos, emails, labels, routine correspondence.
3. Photocopies and/or distributes reports, presentations.
4. Enters information into spreadsheets and databases.
5. Assists in maintaining inventory and orders supplies.
6. Answers phones, routes callers, takes messages.
7. Makes appointments, schedules rooms.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service, especially prospective and current students, donors, and alumni.

Requisite Qualifications

Typically a high school diploma or equivalent.

No previous experience.

Some knowledge of standard office procedures, word processing, spreadsheet, email and databases. (Word, Excel and PowerPoint). Good communication and interpersonal skills.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit, feel, use finger movement, speak clearly, hear conversation, see near and far. Frequently required to stand and walk. Occasionally required to lift, carry, and push up to 25 lbs., stoop, kneel, reach high and low, use depth perception.

Staff Temporary (Fixed Term)

Salary range

$21.68 - $26.01 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)