Operations Specialist

Job Type Part-time Description

Red Envelope Consulting is a leading HR consulting firm dedicated to providing innovative and strategic human resources solutions to businesses of all sizes.  Red Envelope is looking for an energetic Operations Specialist to join their team! With a team of experienced HR professionals, we are committed to helping our clients navigate the complexities of the modern workforce and achieve their organizational goals. 

  

The Operations Specialist will be responsible for overseeing and improving various aspects of our company's operations, including payroll, project management, scheduling, accounts payable, and accounts receivable. This role requires a detail-oriented and analytical professional who can work cross-functionally to drive operational excellence and support the company's growth objectives. The ideal candidate will have over 3 years of experience supporting executives and or a team with prior HRIS and accounting system experience.

Requirements

  

• Payroll Management: Oversee and manage payroll processes to ensure timely and accurate payments to employees and contractors.
• Project Coordination: Support various operational projects from inception to completion, ensuring timely delivery and desired outcomes.
• Scheduling: Create and maintain schedules for employees to ensure optimal staffing levels and coverage.  Assist the President with her schedule. 
• Accounts Payable: Manage and process invoices, ensuring timely and accurate payments to vendors.
• Accounts Receivable: Oversee billing and collections processes to ensure timely receipt of payments from clients.
• Cross-Functional Collaboration: Working with HR consultants as needed on administrative needs
• Reporting: Prepare and present operational reports to management, highlighting key performance indicators (KPIs) and areas for improvement.
• Compliance: Ensure all operations adhere to company policies, legal guidelines, and industry regulations.
• Communications: Manage employer mailbox, voicemail and email messages. 
• Event Management & Marketing: Assist with team and company events, webinars, education, etc. At times, may be required to manage social media presence, ensuring brand compliance. 
• Ability to work with and manage confidential information. 
• Additional tasks, as required.

Qualifications

Education: Bachelor’s degree in business administration, Operations Management, Human Resources, or a related field.

Experience:

· 3+ years of experience and prior administrative, bookkeeping, operations experience

· Proven experience utilizing HRIS & accounting systems.

· Prior professional services industry experience preferred. 

· Prior experience working with sensitive and confidential information. 

Skills:

· Strong analytical and problem-solving abilities.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite and other relevant software

· Ability to manage multiple tasks and projects simultaneously.

· Detail-oriented with a focus on quality and accuracy.

Red Envelope Consulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.