Analyst - National General Affairs (Irvine)

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The National General Affairs Analyst is responsible for purchasing and invoice processing across multiple offices, providing ongoing support from on-boarding to addressing day-to-day inquiries. This role also manages the administration of Hyundai Motor America (HMA) lease vehicles for employees, including handling associated invoicing. Additionally, it supports K-SOX compliance through accurate purchase request reviews and invoice spot checks, reporting non-compliances monthly.
Responsibilities
• Purchasing
◦ Support multiple offices
◦ Review POs for accuracy, obtain quotes, and check multiple sources for the best price options
◦ Invoice Processing: Process invoices in a timely and accurate manner
◦ Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed in a timely manner
◦ Assist in coordinating repairs, maintenance, and other facility-related tasks. Support the implementation of facility upgrades and renovations as needed
◦ HMA Lease Program
◦ Support HMA lease program for employees, ensuring all necessary documentation and approvals are in place
◦ Follow up with vehicle orders and respond to emails from each HMA representative
◦ Submit vehicle maintenance invoices & receipts for reimbursement
◦ Handle HMA invoices
◦ Assist with inquiries on HMA lease programs
◦ Portal Management
◦ On boarding/ Off boarding profiles
◦ Approve Travel Requests, update approval matrix for users, respond to inquiries on travel arrangements
◦ K-SOX Compliance
◦ Review Purchase Request submission for accuracy
◦ Review processed invoices for compliance
◦ Report monthly reports on non-compliances for each location
◦ Circle O Plan
◦ Generate certificates upon requests
• Travel arrangements as requested
◦ Other duties as assigned
Compensation
$52,000-$56,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits of Working at Hyundai GLOVIS America Inc.
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Skills & Qualifications
• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies Required
• Familiarity with common office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required
• Knowledge of customer service protocols and best practices for effective communication with both internal and external clients Required
• Strong ability to organize and maintain systems for documents, schedules, and office operations Required
• Ability to review documents, forms, and correspondence for accuracy and consistency Required
• Ability to collaborate and build effective working relationships with colleagues, management, and external parties Preferred
Education & Experience
• Associate's Degree Required
• Bachelor's Degree Preferred
• 1 - 2 Years of work experience in General Affairs, Business Management, or Administrative Experience Required
• 2 - 5 Years of work experience in General Affairs, Business Management, or Administrative Experience Preferred
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 25 lbs.
• Carry up to 25