Executive Secretary

- Manage and coordinate the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings and prepare all relevant documents and required materials. - Maintain and update lists of prominent figures, national events, and send out invitations, congratulations, and condolence letters in a timely manner. - Coordinate internal and external meetings and official visits by the Head of Mission, and coordinate logistical and security arrangements in coordination with relevant bodies within and outside the Mission. - Organize and coordinate meetings, conferences, and official events; Attend as required and prepare relevant documentation and record meeting minutes when necessary. - Welcome visitors in a friendly and professional manner, guide them, and answer their phone calls. - Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required. - Organize and track travel arrangement and ticket bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission. - Receive the daily mail and present it to the Head of Mission, follow-up his directives in terms of circulating such mails to the concerned stakeholders. - Classifying, indexing and keeping documents and papers in a systematic manner ensuring and help facilitating their retrieval. . Bachelor's degree in Business Administration or Executive Secretarial. . Fluency in both Swedish and English.