Executive Assistant I

Job Title

Executive Assistant I

Agency

Texas A&M University - Texarkana

Department

Vice Provost for Academic Affairs and Dean of Graduate & International Studies

Proposed Minimum Salary

$3,500.00 monthly

Job Location

Texarkana, Texas

Job Type

Staff

Job Description

Supports the Vice Provost for Academic Affairs and Dean of Graduate & International Education by providing effective and reliable administrative support; relieves the Vice Provost for Academic Affairs and Dean of Graduate & International Education of minor administrative and business details; provides on-going guidance and recommendations regarding the improvement and/or implementation of institutional processes and projects; makes day-to-day decisions regarding office operations.

Salary information: The expected salary for this position is $42,000.00 annually.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Oversees the day-to-day operation of the Vice Provost for Academic Affairs and Dean of Graduate & International Education, making operational decisions and providing assistance and direction to the support staff for the Vice Provost‘s direct reports.
• Prepares correspondence under general instruction with responsibility for final output.
• Assists Vice Provost with meetings with various internal and external groups including preparation of agendas and meeting materials and related documents; may include taking notes and minutes.
• Maintains Vice Provost’s calendar, schedules appointments, provides information to callers, and occasionally may act in place of Vice Provost.
• Prepares sensitive reports, which may have high visibility and impact, analyzes information and makes suggestions for improvements, (e.g. faculty workload, faculty overload, faculty promotion, faculty tenure, faculty distance education courses, etc.).
• Contributes to the effective team management of all relevant problems, issues, and opportunities.
• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures.
• Performs special analyses and project summaries. Prepares sensitive reports which may have high visibility and impact, analyzes information and makes suggestions for improvement, (e.g. faculty workload, faculty overload, faculty promotion, faculty tenure, faculty distance education courses, etc.)
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Serves as liaison with the provost's office and various departments/units for preparing account reports, including credentialing.
• Provides professional and specialized skills in advising guidance to graduate students, faculty, and staff related to all aspects of progressing through any graduate degree program.
• Provides detailed advising to graduate students/faculty/staff/administration in areas involving transfer work, non-degree seeking work, various official University forms, examination procedures, authorized signatures, other University graduate degree requirements, and graduation.
• Working under the supervision of the Graduate Dean, assists in developing and updating University graduate student policies and procedures.
• Provides detailed information to Faculty with regards to graduation activities and the ceremony itself.
• Provides information to graduate students in areas involving admissions, standardized tests, transfer work, filing of degree plans, various petition processes, changes of curriculum, ombuds issues, examination procedures, authorized signatures, other University graduate degree requirements, and graduation.
• Supervises the review of graduate degree evaluations and clearing students for graduation.
• Directs processing of official Universit