Administrative Secretary - Student & Community Engagement- 8 hrs.-12 Month-Mill Creek

 

ADMINISTRATIVE SECRETARY 1

DEPARTMENT:  Student & Community Engagement

LOCATION:  MILL CREEK CAMPUS

HOURS OF WORK: 8 Hour Daily/242 Calendar Days Yearly-12 Months

STATUS: Classified – Non-Exempt, Full Time

HOURLY:  $15.91

 

POSITION SUMMARY: This position is responsible for providing a wide variety of complex and confidential secretarial support. This position is expected to communicate information on behalf of and act as a liaison for the assigned Administrator to/with school district staff, other school districts, public agencies, the public community, etc.

 

PRIMARY DUTIES/RESPONSIBILITIES:

●      Prepares reports and information by compiling data from a wide variety of sources (e.g. time sheets, calendars, expenditures/budget, Internet research, etc.).

●      Schedules activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the department.

●      Coordinates a variety of projects, functions and/or program components.

●      Maintains manuals and electronic document files and records (e.g. budget data, employee records, financial records, reports, etc.) in accordance with established administrative guidelines and legal requirements.

●      Participates in meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.

●      Prepares reports, documents, and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, charts, periodic and ad-hoc reports, operational procedures, manuals, etc.).

●      Processes a variety of documents and materials (e.g. work orders, requisitions, travel reimbursements, budget transfers, etc.).

●      Procures supplies and materials and reconciles account balances for assigned budget categories.

●      Responds to inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitates communication and/or providing direction.

●      Positively represent the district with clear written and oral communication.

●      Learn and process new technology to monitor student progress, further district capabilities and improve on efficiencies.

●      Works with community partners to coordinate the Olathe Culture Fest.

●      Works with community partners to coordinate the OPS Leadership 360 Gala.

●      Flexible schedule to attend student programming on Monday and Tuesdays afterschool. Other days of the week as needed.

●      Flexible schedule to attend/support student-programming weekend events.

●      Bilingual in Spanish/English

●      Must have a reliable vehicle and valid drivers license in order to support the department with purchasing supplies for events, picking up food, delivering supplies, etc. ● Perform other duties as assigned.

●      Education and Experience Requirements:

·           Bachelor’s degree

·           3-5 years’ experience in onboarding and presentation experience preferred

Required Knowledge, Skills and Abilities:

·           Must be extremely detailed and have excellent follow through

·           Must be able to multi-task in a busy atmosphere

·           Excellent customer service skills in all scenarios

·           Strong computer and software skills

·           Excellent organizational skills and ability to handle multiple tasks simultaneously

·           High degree of motivation, responsibility and confidentiality

·           Independent work ethic with minimal supervision in a fast-paced work environment

·           Collaborative work approach in a team-oriented capacity

·           Excellent verbal, written and listening communication skills

·           Microsoft Office experience

·           Accurate record preparation and maintenance

·           Ability to operate photographic equipment and standard office equipment

·           Ability to use pertinent software applications

PHYSICAL REQUIREMENTS:

This position requires the performance of light work— Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position includes occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching and/or crawling and significant fine finger dexterity.

The job is performed in generally hazard free environment and a clean