Post Production Coordinator

Job Posting Title:

Post Production Coordinator

Req ID:

10125739

Job Description:

Job Responsibilities: 

• Provide administrative support to SVP, Post Production, managing their calendar, scheduling meetings, screenings, prioritizing incoming meeting requests, mail and any formal communication and coordinating other key events. 

• Coordinate international and domestic travel for SVP and additional department personnel and filmmakers as required

• Prepare, submit, and track expense reports for SVP and other team members as required.

• Positively and professionally represent SVP with crew, executives, and external partners.

• Attend some staff and creative meetings, document agenda items, and take notes.

• Assist with general office tasks, including ordering and maintaining office supplies and food stocks for department

• Read incoming scripts and assist with budget and clearances breakdown.

• Develop and maintain a thorough familiarity with all projects occurring within the department.

• Create and schedule conference calls with production and studio personnel through various stages of production.

• Create and maintain show calendars and departmental schedules.

• Update executive reports and tracking systems on a weekly basis.

• Generate cost comparisons and estimates for post needs such as housing, flights, editorial and vendor costs.

• Maintain shared database of key Post Production Personnel and Vendors.

• Develop potential editors’ lists for shows in pre-production

• Onboard and act as the day-to-day liaison/first point of contact for Editorial and Post on all shows.

• Set up editorial teams with application accounts and monitor access for the duration of the show.

• Work with production crew to arrange shipments for editorial in distant locations.

• Create and manage purchase orders, invoices and other financial needs

• Schedule, organize, set up executive and preview screenings (booking security, projection engineering, entering into our global screening system, etc.).

• Work with Publicity and Marketing Depts for GSS and Debut requests, approvals.

• Help manage bookings for the Ink and Paint Basement screening room and generate monthly cost breakdowns with appropriate coding for Finance Team.

• Assist with delivery of features including QC and approving masters as required.

• Participate in department development activities and informational workshops.   

• Assist in other Post Production related activities, as required.

• Proactively anticipate and identify needs and concerns and address them.

• Meet and greet guests, order all catering for meetings, and arrange all offsite lunches and dinner meetings

• Fosters a positive work environment.

Requirements:

• Minimum 2+ years solid working knowledge of post-production operations. 

• Familiarity with physical production or previous Studio production experience helpful. 

• Familiarity with post budgets and costs as well as post calendars and applications.

• Strong organizational skills, ability to multi-task and organize multiple projects, with excellent follow through.  

• Strong communication skills, with an ability to interface with 3rd party vendors, internal executives and staff in a collaborative and problem-solving fashion. 

• A strong customer service orientation with ability to anticipate and resolve routine questions or issues while still keeping senior executive aware of project status. 

• Knowledge of purchase orders and expense reports.  

• Bachelor’s degree preferred.

The hiring range for this position in Burbank, California is $52,300.00 to $67,600.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Searchlight

Job Posting Primary Business:

Production - Searchlight Post/VFX

Primary Job Posting Category:

Post Production - Studios

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2025-07-14