Administrative Assistant

Job Description

The Executive Assistant is the point of contact for all clients, visitors, vendors, and associates at the Earth City facility.  This includes answering the main telephone line, handling incoming mail, planning & coordinating meetings, arranging meals and/or travel as well as employee communications and assistance.

This position works closely with the Earth City leadership team in providing administrative support in preparing presentations and providing clear communications to all associates regarding required upcoming trainings, power outages, and/or weather-related issues.

Manages and publishes a monthly newsletter highlighting associates (birthdays, promotions, etc.) as well as key events (EPIC) and meetings.

Duties & Responsibilities

• Act as the point of contact for clients, visitors, external partners, managers, and associates.
• Ensures that a visitor’s log is maintained and that all visitors are issued an ID badge that must be displayed at all times.
• Manage information flow in a timely and accurate manner - keeping lines of communication open for any items that may arise (movement of meetings, etc.)
• Manage monthly newsletter, calendar events and set up & schedule all conference rooms and meetings
• Prepare and publish meeting minutes during management meetings
• Make travel and accommodation arrangements
  • Providing a detailed itinerary for all travel including flight, rental car/car service, lodging and dining reservations as needed
  • Tracking flights and updating on changes as needed (may require after hours support for any travel changes)
• Entry of Timesheets
• Schedule and set-up up meeting logistics including but not limited to: calendar invites, conference room reservation, catering, AV/Video conferencing, conference room supplies, etc.
• Sorting and distributing the mail
• Ordering and maintaining office supply inventory including toner & printing supplies
• Point of contact for office printers
• Additional duties and special projects may be assigned as needed

Required experience/background:

• 5+ years of experience in an executive/leadership support role
• Associates/Bachelors Degree
• MS Outlook, Excel, Word, and PowerPoint expertise a must
• Excellent verbal and written communication skills
• Self-driven, effective time management, highly organized, critical thinker who is also calm under pressure and has the ability to multi-task
• Well organized and able to act without guidance
• Problem solver who can anticipate needs
• Trustworthy with proven accountability         
• Positive attitude and teamwork focused                 

Additional Information

About Epsilon

Epsilon is a global advertising and marketing technology company positioned at the center of Publicis Groupe. Epsilon accelerates clients’ ability to harness the power of their first-party data to activate campaigns across channels and devices, with an unparalleled ability to prove outcomes. The company’s industry-leading technology connects advertisers with consumers to drive performance while respecting and protecting consumer privacy. Epsilon’s people-based identity graph allows brands, agencies and publishers to reach real people, not cookies or devices, across the open web. For more information, visit epsilon.com.

When you’re one of us, you get to run with the best. For decades, we’ve been helping marketers from the world’s top brands personalize experiences for millions of people with our cutting-edge technology, solutions and services. Epsilon’s best-in-class identity gives brands a clear, privacy-safe view of their customers, which they can use across our suite of digital media, messaging and loyalty solutions. We process 400+ billion consumer actions each day and hold many patents of proprietary technology, including real-time modeling languages and consumer privacy advancements. Thanks to the work of every employee, Epsilon has been consistently recognized as industry-leading by Forrester, Adweek and the MRC. Positioned at the core of Publicis Groupe, Epsilon is a global company with more than 8,000 employees around the world. Check out a few of these resources to learn more about what makes Epsilon so EPIC:

• Our Culture: https://www.epsilon.com/us/about-us/our-culture-epsilon
• Life at Epsilon: https://www.epsilon.com/us/about-us/epic-blog
• DE&I: https://www.epsilon.com/us/about-us/diversity-equity-inclusion
• CSR: https://www.epsilon.com/us/about-us/corporate-social-responsibility

Great People Deserve Great Benefits

We know that we have some of the brightest and