Administrative Specialist - COMS

The work we do matters!

Hiring Agency:

Health & Human Services - Agency 25

Location:

Lincoln, NE

Hiring Rate:

$18.811

Job Posting:

JR2025-00014434 Administrative Specialist - COMS (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

03-24-2025

Job Description:

The Central Operations and Materiel Services (COMS) Department of the Department of Health and Human Services (DHHS) is seeking an Administrative Specialist.

We understand that finding the right role is a two-way street. So, we want to know: What are you looking for in your next career opportunity? Are you seeking a role that offers professional growth and the chance to develop new skills? Do you want to make a meaningful impact on Nebraska’s long-term care system while being part of a collaborative team? Or perhaps you’re looking for a position that offers work-life balance with a regular schedule and a supportive work environment. Whatever it is, we’re committed to helping you reach your career goals while providing an opportunity to grow with us.

What we Offer:
We reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:

State-matched retirement contribution of 156%!
13 paid holidays
Generous leave accruals that begin immediately
Military leave
Tuition reimbursement program
Dependent tuition reimbursement program with partnering Nebraska community colleges.
Public Service Loan Forgiveness Program (PSLF) through the Federal government
79% employer-paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Training and Development based on your career aspirations.
Employee Assistance Program

 

What you will do as an Administrative Specialist for DHHS Central Operations:

• C-CURE Software Management: Program and configure C-CURE software for secure locations, doors, and access groups; set up new sites, users, events, and groups.
• Field Troubleshooting & Maintenance: Troubleshoot and resolve security system issues both remotely and on-site, including software and hardware problems. Install, repair, and replace security components, such as badge readers, servers, door hardware, and cameras.
• Building Systems & Installations: Ensure electrical systems are compatible with access controls; install and replace door components and security cameras using hand and power tools.
• Site Assessments & Emergency Response: Conduct site assessments during emergencies (e.g., floods, power outages) and recommend closures, notifying leadership and HR. Manage recovery efforts for 73 locations, including 7 24/7 secure facilities.
• Training & Development: Develop and deliver training on building access and unauthorized entry.
• Building Plans & Security Analysis: Read and interpret building plans and technical drawings to determine secure access point locations based on budget and requirements.
• Coordination & Support: Provide backup for move coordination, including monitoring and coordinating office furniture, fixtures, and equipment (FFE) changes across locations.

Requirements/Qualifications

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Special Notes Applicable to Administrative Specialist: Some positions may require experience and/or training that is unique to the work assigned; a valid driver’s license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.

Preferred Qualifications:

• Experience with C-CURE security software and/or similar access control systems.
• Familiarity with electrical systems and compatibility with security components.
• Experience with troubleshooting and maintaining building security systems.
• Knowledge of building plans and technical drawings.
• Ability to work in high-pressure situations, particularly during emergencies.
• Strong communication and training skills.
• Knowledge of