Accounting Coordinator - Inventory, Receiving & Accounts Payable

 

 

• We are hiring immediately for a ACCOUNTING COORDINATOR - INVENTORY, RECEIVING & ACCOUNTS PAYABLE   
• Location: THIS POSITION IS LOCATED AT GARDEN CITY PARK AS PART OF COFFEE DISTRIBUTING CO.
• Schedule: Monday-Friday - 8:30pm-5pm
• Pay Range: $25.00 - $27.50 per hour 
  *Internal Employee Referral Bonus Available

 

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg

 

About Canteen: 

Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. 
 
Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation.  Together, we’ll continue to transform our industry. 

Come for the job, stay for the career. We are Canteen.

Job Summary

Accounting Coordinator – Inventory, Receiving & Accounts Payable

 

The Accounting Coordinator supports daily accounting operations related to inventory, receiving, and Accounts Payable. This role is responsible for managing purchase orders, processing invoices, and reconciling inventory across multiple warehouse systems to ensure accuracy and efficiency. The coordinator ensures timely and accurate invoice entry, maintains clear communication with vendors and internal teams, and assists with weekly inventory closing procedures. Working closely with warehouse staff, vendors, and various internal departments, this position helps resolve discrepancies and maintain accurate financial and inventory records.

 

Key Responsibilities:

• Review and close open purchase orders at the beginning and end of each business day.
• Receive vendor invoices and match them with corresponding purchase orders in the warehouse management system to transmit to the accounting system for payment.
• Manage and respond to daily internal and vendor-related email inquiries.
• Communicate daily with vendors regarding missing invoices.
• Notify appropriate leadership of product price variances and shortages via email.
• Coordinate closely with warehouse staff to obtain invoices, Bills of Lading (BOL), Proofs of Delivery (POD), and resolve receiving-related issues.
• Escalate unresolved receiving issues to management when necessary.
• Manage the weekly inventory close and communicate any errors requiring resolution.
• Send weekly inventory close reminder emails to relevant teams.
• Investigate and resolve inventory discrepancies, including re-reconciliations, negative inventory balances, and missing product costs during weekly close
• Close weekly inventory periods in the system for all warehouse operations.
• Generate reports from warehouse systems as needed
• Work closely with fellow Accounting Coordinator to ensure smooth coordination of responsibilities.
• Escalate inventory-related system closing issues to management during weekly close.
• File, maintain and organize records of invoices.
• Mandatory participation in the monthly physical inventory - one Saturday a month.

 

Qualifications & Skills:

• A minimum of 1 year receiving/inventory/procurement experience preferred
• Must have computer skills of high-volume data entry and basic math skills
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Effective written communication skills for vendor and internal correspondence.
• Strong problem-solving and analytical a