Administrative Business Partner

About us

At Udemy, we’re on a mission to transform lives through learning. Through our intelligent skills platform and a global community of instructors, we’ve helped over 70 million learners and 16,000 organizations achieve their goals. Come join us in ensuring everyone, everywhere has access to the skills they need to unlock their potential and create possibilities for themselves and others.

This hybrid position requires two days per week in our Denver office.

 

About you 

You are a highly organized and proactive individual with exceptional time management and multitasking skills. You excel in coordinating complex calendars, managing communications with professionalism, and ensuring seamless travel and expense processes. With strong attention to detail and discretion, you effectively support senior leaders while fostering cross-functional collaboration to achieve business goals. Your ability to prioritize tasks and streamline administrative operations makes them an invaluable asset to any team.

 

About this role

We are seeking a highly organized, proactive, and resourceful Administrative Business Partner to provide essential support to member of our senior leadership teams. In this role, you will play a critical part in streamlining day-to-day operations, ensuring smooth business processes, and contributing to overall team success. Your ability to anticipate needs, manage multiple priorities, and communicate effectively will make you an integral part of the team.

 

What you'll be doing: 

• Calendar & Scheduling Management: Coordinate and manage complex calendars for executives or senior leaders, prioritizing meetings and appointments, resolving scheduling conflicts, and ensuring all logistics are arranged efficiently.
• Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, handling emails, calls, and other communications with professionalism and discretion. Draft and proofread emails, memos, and reports as needed.
• Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries, ensuring cost-effectiveness and efficiency.
• Expense Reporting: Prepare and submit accurate expense reports for executives and team members, ensuring compliance with company policies and timely processing of reimbursements.
• Cross-Functional Collaboration: Support cross-departmental teams by handling administrative tasks, tracking action items, and ensuring alignment with business goals. Foster effective collaboration between departments and stakeholders.

 

What you’ll have 

• Experience supporting leaders in a previous role for 2-3 years.
• Strong written and verbal communication skills. Ability to effectively interact with stakeholders at all levels.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint), Google Workspace, and other office tools. Experience with project management and collaboration software (e.g., Asana, Slack, Trello). 

 

About your Skills 

• Time Management: The ability to allocate time effectively ensures that tasks are prioritized and deadlines are consistently met.
• Ability to Prioritize: Demonstrated ability to juggle multiple tasks and responsibilities, working in a fast-paced environment while maintaining a high level of accuracy and organization.
• Discretion and Confidentiality: Managing sensitive information responsibly is crucial for maintaining trust and protecting the integrity of business operations.

 

We understand that not everyone will match each of the above qualifications. However, we also realize that everyone has unique experiences that can add value to our company. Even if you think your background might not perfectly align, we'd love to hear from you!

Life at Udemy 

We aspire to be as vibrant and dynamic as the communities we serve, as inquisitive as those who use our platform, and as revolutionary as the future we strive to open for everyone. Here are some of the things we love about life at Udemy:

• We’re invested in creating an inclusive environment that welcomes a diverse range of backgrounds and experiences. From creating employee resource groups, ensuring we’re a Fair Pay Workplace, and building a flexible work culture, our belonging, equity, diversity, and inclusion (BEDI) initiatives always put our people first. We want you to be able to bring your authentic self to work because when we all do, we’re better for it.

• Learning is what we do – inside and out. Our Learning & Development team is second to none, helping ensure your