Administrative Assistant

Description

ABA Pathways, LLC is looking for a detail oriented, adaptable administrative professional who brings energy to their job and is looking to learn and grow within our Company! Here at Pathways we embrace an employment environment that promotes growth and discovery, a person-centered approach to decision making, and cultural competence. 

JOB DUTIES:

• Provide secretarial and administrative support to management and other staff
• Complete the schedule for all clients, including ABA line therapy, ABA supervision, and ABA family guidance
• Create and maintain staff schedules, including but not limited to checking schedules for accuracy
• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Communicate with client’s families sensitive matters such as session cancellations, client-related incidents, client illness, and other relevant issues
• Assist families and staff with appointments, including helping collect guardian signatures
• Greet patients/suppliers/visitors to the organization in a professional and friendly manner
• Sort incoming mail, faxes, and courier deliveries for distribution
• Prepare and send outgoing faxes, mail, and courier parcels
• Conduct basic cleaning duties, including but not limited to disinfecting and organizing, vacuuming, wiping down commonly used surfaces, and take care of emergency cleaning situations
• Receive, store, and organize the office supplies ensuring that basic supplies are always available
• Organize clinic storage cabinets and rooms
• Coordinate the maintenance of office equipment and furniture
• Scan, upload, and file confidential client and staff documents while maintaining their privacy
• Be an exemplary role model for Pathways policies, procedures, and values
• Maintain appropriate and professional boundaries with client families in the center and on social media to avoid dual relationships or other unethical situations.
• Other intentional duties as assigned

Requirements

REQUIRED AVAILABILITY:

• Part-time position (25 hours) that will increase to full-time (40 hours) in the fall 
• Monday through Friday from 8:30AM - 1:30 PM
• Starting in the fall, Monday through Friday from 7AM - 3:30PM

REQUIRED QUALITIES AND SKILLS OF CANDIDATE:

• Organized
• Attention to detail
• Efficient
• Self-motivated and independent
• Good communication
• Able to problem solve
• Knowledge of Google Workspace