Executive Assistant - Dallas, TX

Company Description

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 350+ million square feet of assignments and more than $6.9 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,300+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. More information on the firm is available on the website: www.streamrealty.com. 

CULTURE:  

Stream seeks to build a group of smart, honest, nice, and passionate individuals that thrive in a team environment. We realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. Our high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Smart. Honest. Nice. Passionate. More information on the firm is available at www.streamrealty.com 

Job Description

POSITION SUMMARY:

The Executive Assistant is a strategic partner responsible for providing comprehensive administrative support to the Managing Partner. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Coordinate complex scheduling and extensive calendar management
• Manage, coordinate, and arrange executives’ travel and travel-related activities, including hotel booking, transportation, and preparing expense reports
• Facilitate flow of content and information to other executives
• Manage access and memberships for departmental email distribution lists, MS Teams Channel, and SharePoint site, including site owner responsibilities
• Create and maintain contacts, companies, and meeting notes in Dynamics365 CRM application
• Work with National Marketing and independently to coordinate client entertainment events
• Arrange and handle all logistics for key meetings and events, both in-person and virtual - schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record meeting minutes
• Manage executive’s day-to-day social media operations, including content administration, content publishing, and tracking engagement
• Organize and maintain departmental calendar of meetings, travel schedules, and PTO
• Plan and orchestrate work to ensure the executives’ priorities are met, organizational goals are achieved, and best practices are upheld  
• Responsible for general administrative duties and other miscellaneous related duties as assigned

Qualifications

• Associate or bachelor's degree is a plus but not required
• Prior experience in a corporate office environment
• Previous administrative experience
• Strong verbal and written communication abilities with practical interpersonal skills
• Strong attention to detail with a proactive and collaborative approach 
• Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion
• Proficient in the Office 365 Platform; such as Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, etc.
• Team-oriented with flexibility to support timelines and deliverables
• Strong internal customer focus, especially in delivering high-quality results
• Highly organized with strong follow up skills and the ability to multi-task
• Able to think critically to solve complex, time-sensitive inquiries and data issues
• Smart. Honest. Nice. Passionate.  

Additional Information

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.