Executive Assistant, Investment Banking

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

The Executive Assistant will provide administrative support to key senior members of the US Investment Banking Team  in New York.  This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

How You’ll Succeed

Administrative support:

• Organize the Managing Directors using independent judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions on his/her behalf

• Coordinate and prioritize the daily activities, identifying potential problems and shifting priorities

• Project a professional image to visitors and CIBC personnel by providing prompt courteous information and assistance

• Greet scheduled visitors and direct/escort them, as appropriate

• Answer department telephone calls in a professional manner and provide information and/or redirect the caller appropriately

• Coordinate schedules, meetings, conference calls and appointments, and manage heavy travel schedules and reservations (air, hotel, ground transportation)

• Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget

• Manages equipment and office supplies, including: Service Now requests for all employees, equipment repairs, stationery orders, business cards, facilities issues, etc

• Maintain tracking of all expenses and invoices

• Compose routine correspondence, and prepare/route incoming and outgoing correspondence, including e-mail and faxes

• Liaise with assistants from multiple teams across the firm

• Assist with any ad hoc projects

Technology/equipment support (set up, maintenance and repairs):

• Provide daily technology support and maintenance of printers, scanners, photo copiers, telephones, blackberries, and computers in accordance with CIBC policies

• Investigate ad hoc system/software problems. Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner. Liaise and trouble shoot with various technology support groups when escalating urgent matters. Use sound judgment to ensure the correct solution is identified and implemented

• Disseminate technology information, as required, to department personnel

• Track and manage invent