Administrative Assistant

CMG Financial has a great opportunity for an entry level administrative assistant to work with the executive assistants who support our CEO and other executives. Great opportunity for a new grad to join a growing company. Must be able to work onsite at our San Ramon headquarters 5 days a week starting at 7:30 AM.

ESSENTIAL DUTIES and RESPONSIBILITIES, includes the following responsibilities, but not limited to:

• Organizing, Filing, printing, scanning and shipping items.
• Occasionally driving to pick up items needed, drycleaning, etc.
• Setting up badges/seating when execs come into corporate. Calendaring and responsible for corporate visits coming into town and maintaining visit itinerary (arranging cars, lunches, dinners, etc.)
• Creating and coordinating meetings.
• CMG Anniversaries- Maintaining up to date report on corporate anniversaries.
• Handling signature requests and ensuring it has gone through the approval process prior to providing to executives for execution.
• Conducts research, compiles and creates reports. Research will include utilizing internal software and systems and may need to contact vendors.
• Reviews and responds to daily internal/external mail dependent on instructions. Prioritizes mail and responds based on urgency in subject matter.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Composes and distributes professional correspondence and memoranda, e-mails and calls.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.

Maintaining executive office:

• Keeping executive office, kitchen and training room organized and clean.
• Maintain kitchen cleanliness, ordering groceries, ordering lunches, opening and closing the kitchen each day.
• Making Breakfast/lunch and coffee for executives

PREFERRED QUALIFICATIONS AND EXPERIENCE:

• Bachelors Degree preferred
• Professional appearance and demeanor.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Programs.
• Versatility and flexibility within an ever-changing environment.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Demonstrated ability to plan and organize projects.

CMG pays a competitive base which ranges from $50,000 - $55,000. Factors that affect base salary may include: Education, Administrative/clerical experience, knowledge of mortgage industry, computer skills and customer service experience.