ADMINISTRATIVE ASSISTANT II - 79010207

Requisition No: 847462 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79010207

 Pay Plan: Career Service

Position Number: 79010207 

Salary:  $1,455.94 - $1,724.14 Biweekly 

Posting Closing Date: 03/10/2025 

Total Compensation Estimator Tool

DIVISION of REGULATION
Administrative Assistant II

Position # 79010207
Hiring Salary: $1,455.94 - $1,724.14 Biweekly

**OPEN COMPETITIVE**

**Anticipated Vacancy**

 

The Work You Will Do:

This position is located within the Division of Regulation, Miami Regional Office. This position is responsible for providing administrative support to the Regional Program Administrator and support staff in the Miami Regional Office.

 

Your Specific Responsibilities:

• Incumbent serves as personal and confidential assistant to the Regional Program Administrator and Investigator Supervisor for the Miami Regional Office. Assists the Regional Program Administrator, Investigator Supervisor, Inspectors and Investigators with administrative matters.This position requires the ability to objectively evaluate problems and make decisions indpendently; arriving at solutions based on Department policies and procedures.
• Tracks citations after issuance by the Inspector/Investigator and sends payments to Revenue for further processing. 
• Closes notices of non-compliance. Maintains associated records and scans case related documents into OnBase. Assists staff with orientation and all paperwork necessary for employment with DBPR and office needs. 
• Property custodian for regional office, ensuring accurate records keeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment. Oversees all supplies, furniture, and equipment, including computer needs for the office. Effects continuous building item and equipment repairs for regional office.Oversees form management; process updates; creates in-office forms and account setups; and oversees implementation as needed, to facilitate effective office operations. 
• Responsible for compilation of statistics for the Regional Office, coordination of information needed, and producing the Monthly Report, and others as required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for the office. Administers internal case management tracking system, providing supervisors with current statistical information on status of cases, citations, and notices of non-compliance. Completes reimbursement requests, record keeping, deposit processing, and prepares Annual Reports. 
• Develops and oversees efficient filing system for office and maintains master records for regional office; coordinates and oversees timely records destruction. 
• Serves as primary reception person for the office, answering phones, opening mail, and greeting visitors. 
• Performs other duties as necessary.

 

Knowledge, Skills, and Abilities:

Knowledge of and ability to interpret and apply applicable Florida Statutes, laws, policies and procedures. Ability to conduct fact finding research.  Ability to communicate effectively orally and in writing.  Ability to plan, organize and coordinate work assignments.  Ability to maintain strict confidentiality. Proficient in the use of technology required to perform d