Project Coordinator

Salary: $56,562 annually

Position open until 11/6/2024

General Description and Classification Standards 

Provides varied and advanced level administrative and support services to an assigned department. Typically supervises lower-level administrative support staff, temporary employees or interns.  Prepares, reviews, distributes, and or files routine correspondence, memoranda, letters and reports; attends staff and other meetings and takes notes or minutes. Plans and/or coordinates meetings within department or across departments.  Carries out projects and serves on interdepartmental teams for process improvement or other tasks.  Answers calls, responds to general phone, email, or written inquires. Maintains department records and files. 

Supervision Received 

Works under very general supervision.  May work independently or with other workers with responsibility for completion of assigned tasks.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.  May perform other duties as assigned. 

• Participate in project design meetings and propose improvements if necessary 
• Coordinate project management activities, resources, equipment and information 
• Plan and manage team goals, project schedules and new information 
• Monitor project progress and handle any issues that arise 
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Act as the point of contact and communicate project status to all participants 
• Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails 
• Communicate with clients to identify and define project requirements, scope and objectives 
• Works in partnership with AIM regarding CityNet, Internet and with PIO’s on communication related assignments 
• Various other duties and projects as assigned 

Decision Making 

Follows standardized procedures and written instructions to accomplish assigned tasks 

Leadership Provided 

Routinely provides work group leadership, guidance, and/or training to less experienced staff 

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully.  It is not an exhaustive list 

• Advanced attention to detail 
• Ability to show initiative 
• Time and documentation management 
• Strong organizational and multi-tasking skills 
• Strong analytical and problem-solving abilities 
• Advanced customer service and interpersonal skills 
• Advanced written and verbal communication skills
• Advanced planning, execution skills and proactive gets things done 
• Advanced knowledge of Microsoft Office applications

Minimum Qualifications 

Education and Experience 

Bachelor’s degree in communications, Marketing, Public Relations, Business Management or related field 

2 - 4 years of project management/development 

Preferred Education & Experience 

3-5 years of experience with leading or managing a project from conception to completion 

Licensures and Certifications 

None required 

Essential Capabilities and Work Environment 

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job Qualifications.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.