Executive Assistant - Cybersecurity

Executive Assistant - Cybersecurity

  

This role has been designed as ‘Hybrid’ with an expectation that you will work on average 2-3 days per week from an HPE office.

Who We Are:

Hewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can turn insights into outcomes at the speed required to thrive in today’s complex world. Our culture thrives on finding new and better ways to accelerate what’s next. We know diverse backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good. If you are looking to stretch and grow your career our culture will embrace you. Open up opportunities with HPE.

Job Description:

   

Are you a highly organized, proactive professional who thrives in a fast-paced environment? Your expertise in managing executive calendars, coordinating meetings, and handling travel logistics will ensure seamless operations, allowing leadership to focus on strategic priorities. You will act as a key partner to senior executives, streamlining workflows, managing deadlines, and driving the successful execution of key initiatives. If you excel at problem-solving, multitasking, and keeping operations running smoothly, we want to hear from you! 

HPE's Cybersecurity organization is looking for a well-organized and take-charge Executive Assistant. This is a great opportunity to join a collaborative, high-visibility organization while gaining exposure to the exciting world of cybersecurity. You'll support senior leadership and will serve as a critical member of the team who makes the organization hum. ​

Overview of the role's responsibilities: 

• Providing administrative support to the cybersecurity executive team (4 VPs) 
• Providing executive calendar/agenda management 
• Planning virtual/face-to-face meetings
• Managing trips including (local/international) travel arrangements, events registration, agenda and meeting logistics. 
• Planning and organizing team events, webinars. 
• Planning and following up for timely completion of deadlines, e.g. mandatory trainings, talent management process. 
• Timely management of expense reports and approval of team members’ travel requests/ expense submissions. 
• Supporting hiring process, employee changes and other HR tasks. 
• Managing distribution lists, SharePoint, and other organization resources. 
• Transcribing meeting notes and actions.
• Assisting with budgets, POs and other finance related tasks.

Abilities & Attributes: 

• Safeguard sensitive and confidential information. 
• Highly detail-oriented with the ability to multitask in a fast-paced environment. 
• Self-starter with a proactive mindset and adaptability to shifting priorities. 
• Strong interpersonal and communication skills, with the ability to engage effectively across all levels. 
• Ability to establish and maintain effective working relationships. 
• Advanced proficiency in organizational tooling; Outlook, Word, Excel, PowerPoint, Teams and Slack. 

Education & Experience: 

• High school education or equivalent, Associates Degree a plus 
• 6+ years of corporate/administrative work experience, including 3+ years of experience in Executive Assistant capacity
• Not required, but preferred to have experience as an EA supporting multiple executives in a large organization
• Familiarity with project management tools, travel tools, PO/finance systems, and other digital tools for scheduling and communication 

Additional Skills:

Accountability, Accountability, Action Planning, Active Learning (Inactive), Active Listening, Bias, Business, Calendar Management, Coaching, Computer Literacy, Creativity, Critical Thinking, Design Thinking, Empathy, Follow-Through, Group Problem Solving, Growth Mindset, Intellectual Curiosity (Inactive), Long Term Planning, Managing Ambiguity, Office Administration, Policy and procedures, Recordkeeping, Risk Assessment, Software Development {+ 5 more}

What We Can Offer You:

Health & Wellbeing

We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.

Personal & Professional Development

We also inv