Offender Records Administrator (Offender Management Services): DOC Headquarters #00173

Title: Offender Records Administrator (Offender Management Services): DOC Headquarters #00173

State Role Title: Policy Planning Spec II

Hiring Range: $56,052.00 - $91,922.00

Pay Band: 5

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Offender Records Administrator acts to ensure the accurate and proper operation of the Central Criminal Records Section, including the supervision of all facets of the record keeping process. Provides both direct and indirect supervision to a multi-tasked staff with diverse responsibilities and work requirements.

Minimum Qualifications

High School Diploma. Considerable knowledge of Code of Virginia, Virginia Department of Corrections Division Operating Procedures, Court & Legal practices and procedures, Attorney General opinions, Department of Corrections’ computer systems and State Police and other governmental agency policies and procedures. Knowledge of and ability to determine what information can be released to a requestor, to include an understanding of FOIA requirements. Knowledge of record retention schedules. Ability to supervise people effectively. Ability to organize, plan, conduct training, integrate functions and carry out detailed and often complex assignments and operations.

Additional Considerations

Advanced knowledge in criminal justice, criminal justice, corrections, business management, public administration, legal concepts or related field. Experience in initiating and maintaining files and organizational records. Criminal Justice & supervisory experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-357-3445

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hirin