OFFICE ADMINISTRATOR

<div> <h1><span>ATTORNEY GENERAL (DEPT OF LAW)</span></h1> <h2> </h2> </div> <h3 dir="ltr"><span><strong>OFFICE ADMINISTRATOR</strong></span></h3> <div> <span>Job Location:</span> </div> <div> <h4><span><span>Address:  <span>2005 N CENTRAL AVE, PHOENIX, AZ  85004<br/><br/></span></h4> </div> <div> <span>Posting Details:</span> </div> <div> <h4><span><span>Salary: $36,779 - $65,000 <br/></span></span></h4> <h4><span><span>Grade: 19<br/></span></span></h4> <h4><span><span>Closing Date: 08/20/2026</span></span></h4> </div> <div> <span>Job Summary:</span> </div> <div> <p><span>The Arizona Attorney General’s Office Criminal Division/Special Investigations Section is seeking an Office Administrator. This position is responsible for assisting the Chief Agent, Special Agents and is the Office Administrator for the Special Investigations Section. <br/><br/>This position will provide all administrative support to the Special Investigations Section (SIS), including supervising support staff, monitoring workflow and ensuring that SIS is adequately staffed by administrative staff prioritizing/assigning duties as necessary to ensure tasks are completed in a timely manner. This position will work with the Chief Agent in preparing/executing confidential case and personnel matters, including affecting improvements in the overall administration of the operation of the Section. This position will also plan, coordinate and execute administrative functions, including determining procurement requests, personnel needs, development of policy and procedures, prepare evaluations for support staff, draft and update procedural manuals and forms, train support staff regarding procedures, prepare confidential correspondence and enter data into the case management systems. This position will assist in the preparing of grant proposals and will calculate statistics as necessary for the grants and all monthly/quarterly and annual reports. This position will ensure the goals and objections of the section are monitored and achieved and administrative policies are uniform. This position will assist in hiring sworn and unsworn SIS staff members and maintain a good work environment through communication and daily contact with all support staff to include the Tucson and Prescott SIS units. This position will also attend and serve on agency committees and will report to the Chief Agent and/or Legal Administrator on special projects, confidential matters and highly sensitive case and personnel matters.<br/><br/>This position may offer the ability to work remotely two days a week, based upon the department's business needs and continual meeting of expected performance measures. </span></p> </div> <div> <span>Job Duties:</span> </div> <div> <p><span>Manages the procurement of services, supplies and equipment to support the Section’s functions. Provide recommendations for budget specific items by analyzing information to assist management in the development and planning strategies to ensure efficient use of funds. Will also plan, prepare and complete travel accommodations for the Section and reconcile procurement travel card statements.<br/><br/>Manages, prepares and processes all personnel-related matters, including setting interviews and interviewing for all prospective sworn and unsworn employees; processing new hire paperwork and providing initial training as to SIS' processes, systems and rules. Assist Special Agent Supervisors to coordinate and audit the submission of payroll, including review of all leave slips and OT slips.<br/><br/>Supervises personnel and functions of the support staff in the Section providing training; coordinating, scheduling and assigning work product, establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; recommending and/or implementing personnel actions. <br/><br/>Processes AGO new hires through running ACJIS checks, including working closely with HR staff and returning timely responses.<br/><br/>Performs a variety of highly sensitive complex special projects for the Chief Agent and Legal Administrator, as necessary. Completes complex and highly confident administrative tasks related to law enforcement issues such as responding to sensitive requests for information, preparing a variety of confidential files and reviewing highly sensitive documents. <br/><br/>Supervise and coordinate software implementation and upgrades by working with department and employees, training personnel, maintain data integrity by performing timely audits, entering information and review requests for additional computers and procedures. Maintain statistical tracking to complete annual reports as required each fiscal year.<br/><br/>Oversee the maintenance of the Section’s records, file retention schedule, and retrieval of record, including ensuring archiving of case files is managed and processed timely and efficiently and matters