Executive Administrative Assistant

 

An Amazing Career Opportunity for an Executive Administrative Assistant!! 

Location: Austin, Texas US

Job ID: 34692

 

 

We are seeking a motivated Executive Administrative Assistant to join our team. The Executive Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to our executive team. The Executive Administrative Assistant also serves as a liaison to senior management teams; organizes and coordinates Functional Unit Meetings; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

 

 

Who are we? 

HID Global powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo 

 

 

As our Executive Administrative Assistant, you’ll support HID’s success by: 

 

• Completing a broad variety of administrative tasks for senior functional leaders including: managing an active calendar of appointments, accepting or declining commitments and prioritizing requests; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Assisting in the routing and tracking of incoming and outgoing work flows
• Assisting in sending out documents for signature, including, digital signatures
• Taking notes during meetings and publishes meeting minutes and follow-up action plan tracking as requested and appropriate
• Assisting in the onboarding of new employees and ensures to update distribution and team lists with new employees while removing employees who exited the company
• Assisting in the updating of the company’s intranet as relevant to the team
• Providing leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact
• Providing a bridge for smooth communication; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Obtaining and maintaining notary responsibilities
• Identifying opportunities to improve current processes and implement new processes in order to gain increased efficiencies including leveraging technology (i.e., SharePoint)
• Assisting in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units
• Assisting in the handling of other administrative tasks, as may be assigned