ADMINISTRATIVE COORDINATOR 4

Posting number: 62/12768/AC4/07.14.26NM

Department: DOTD-Engineering & Operations

Division: District 62- Hammond

Job classification: ADMINISTRATIVE COORDINATOR 4

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Transportation, Office and Administrative Support, Payroll/Benefits Administration

Summary

At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Position:

The overall function of this position is to perform as District 62 Stockroom Clerk. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the
approach/action to take in non-routine situations that may arise. This position must possess knowledge of DOTD procurement policies and procedures and be able to process shopping carts through LaGov system, including proper coding and system functionality. Participates in DOTD structured training programs as
required for job title, and attends all continuing education classes and conferences deemed necessary to facilitate optimal job performance and growth. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise.

Applicants with customer service and computer skills are encouraged to apply.

An ideal candidate should possess the following competencies:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions

 Please visit our DOTD Career Center for more information about our agency:
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Examples of duties

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Creates shopping carts in e-procurement (SRM) for stockroom supplies ordered within the District's delegated purchasing authority.
• Utilizes SRM MDM internal catalog for contract and/or MRO contracts or sources contract by suggesting source of supply. 
• Ensures proper cost coding is entered to include Cost Center, Fund and General Ledger Account.
• Forwards ordered shopping cart and quotes, if applicable to business office for further processing.
• Places order with vendor once Purchase Order is processed. Inspects all orders received to verify items meet specification and quantities received are correct.
• Checks invoices to verify quantities ordered, received and billed are correct and forwards to business office for payment.

Position-Specific Details:

Career Progression:  This position does not participate in a Career Progression Group.

Work Schedule: Work hours are to be determined, Monday - Friday.

Appointment Type: This position may be filled by probation, promotion