OPS Administrative Assistant I - 77909133

Requisition No: 864108 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant I - 77909133

 Pay Plan: Temp

Position Number: 77909133 

Salary:  AGENCY TO UPDATE 

Posting Closing Date: 11/12/2025 

Total Compensation Estimator Tool

FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Anticipated Vacancy

Title: OPS Administrative Assistant I

Rate of pay: $16.83 an hour

Working hours: 8am-5pm, 1920 per fiscal year

Advertisement Date: ASAP

Position number: 77909133

Location: 3800 Commonwealth Blvd, Tallahassee, Florida, 32399 

Region: Headquarters

Phone (850) 617-9417

Supervisor: John Godwin

Employment in this position is contingent upon a satisfactory criminal history record check.

 

Agency information

Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient,

 

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the [insert name of Section/Office (Section or Office acronym)] of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation.

 

Minimum Qualifications: A high school diploma and five years of professional experience in administrative work.  A bachelor’s degree can substitute for four of the five years’ experience. 

This is the position of Administrative Assistant I in the Invasive Plant Management Section in the Division of Habitat & Species Conservation. This position provides significant administration and purchasing assistance to all program staff. It requires a high degree of judgement, business management skills and attention to detail.

The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to customer service, purchasing, contracting and travel in accordance with State of Florida law, standards, policies, and procedures. The major responsibilities of the position include:

 

This position will act as the primary telephone operator for the section and is expected to have excellent customer service skills.

Conducts daily administrative tasks and/or assignments, process various correspondence, and incoming mail / packages. 

Maintains division vehicle logs and submits all Monthly Vehicle Reports using Laserfiche.

Maintains Tallahassee vehicles and is responsible for all preventive maintenance (oil changes, car washes, all point yearly inspections).

Assist staff with quote requests from vendors utilizing the FWC Purchasing Manual and State of Florida Purchasing Rules and Regulations.

Purchases supplies and equipment for office utilizing State of Florida P- Card. 

Prepares and maintains spreadsheets and charts. Must have advanced skills in Excel.

Reviews and submits invoices in MFMP in an accurate and timely manner.

Assists division staff with questions regarding State of Florida Travel and agency policies regarding travel.  Submits all Travel for program staff using Laserfiche.

Works closely with Wildlife Viewing Section to fulfill the public’s request for publications produced by the office. 

The ability to lift approximately 25 pounds.

Assist with mail outs from the warehouse, and general upkeep of inv