University of Colorado Anschutz Medical Campus

Department: Office of Medical Education, Office of Research Education

Job Title: Senior Program Administrator

Position #:00845747 – Requisition #: 39161

Job Summary:

The University of Colorado School of Medicine’s Office of Medical Education (OME) is seeking a detail-oriented and proactive Program Administrator (PA) to join the Office of Research Education (ORE). This senior-level role provides hands-on experience in academic administration and business operations while supporting assigned PhD programs.

The PA serves as a key liaison among the School of Medicine, Graduate School, Anschutz Medical Campus, and the University of Colorado, ensuring effective coordination and program management. Responsibilities include overseeing the financial, academic, and operational functions of PhD programs; implementing policies and procedures; and contributing to strategic decisions on business operations, funding, and resource allocation to ensure program success.

Supervision Received: Reports directly to the ORE Admissions and Operations Manager.

Supervision Exercised: This position has no direct supervision

Key Responsibilities:

Recruitment:

·       Assist with recruiting, accepting, and orienting new students into the Ph.D. program while following appropriate university policies and procedures.

·       Prepare student admission files from faculty review to program acceptance.

Student Progression:

·       Compile and manage all student data for tracking, advisement, intervention, and resolution of academic issues related to degree progress in accordance with university policies and procedures.

Event Planning:

·       Organize and coordinate all event planning for activities related to the Ph.D. program, including annual seminar series, program-specific specialty courses, scientific retreats, journal clubs, and new student recruitment.

Administrative Support:

·       Sustain the program curriculum proposals by ensuring the integration and development of new courses within the CU Student Information System.

·       Ensure that training grant database records are accurate and reliable.

·       Act as a business and administrative resource for Ph.D. students, focusing on finances and academic affairs within the School of Medicine.

·       Act as a liaison between the School of Medicine and the Ph.D. Programs by participating in and scheduling committee, faculty, and other meetings.

Financial Administration:

·       Review and submit financial documentation in a timely manner to ensure funding is allocated appropriately. This includes submitting official function forms and vendor contracts for review and approval with significant time for all parties to review.

·       Manage staff, faculty and student procurement following all university policies and procedures when processing expense reports, reimbursements, purchase orders, and gift card p