Accounts Payable Manager

Description

  

AEM (Advanced Environmental Monitoring) is the global leader in innovative mission critical weather, wildfire and water monitoring and intelligence solutions. We aim to be the world’s essential source for environmental insights – enabling decisive action and positive outcomes for our customers and their constituents. Our family of innovators offers world-class hydrometeorological technologies and services, including sensors, dataloggers, telemetry, and advanced analytics and software. Our technology and services empower the communities and organizations to survive – and thrive – in the face of escalating environmental risks.  

The Accounts Payable Manager provides financial support and management for the accounts payable team and will work closely with other company personnel, vendors, and customers. This position reports to the Vice President of Finance.

Job Responsibilities: 

Team Leadership & Development

• Lead, mentor, and develop AP Clerks, managing workload distribution, performance standards, and professional growth
• Manage the AP inbox, ensuring vendor and internal inquiries are responded to within 24 hours and routed appropriately
• Establish clear expectations, accountability metrics, and standard operating procedures for the AP team

AP Automation & Process Improvement

• Evaluate current systems and implement AP automation tools to streamline invoice capture, coding, approval workflows, and payment execution
• Drive adoption of AI-based solutions for invoice classification, duplicate detection, 3-way matching, and exception handling
• Develop and monitor KPIs (cycle time, straight-through processing rate, error rate) to measure efficiency gains and identify bottlenecks
• Lead continuous improvement initiatives across the AP function, reducing manual touchpoints and increasing throughput

Payment Management

• Manage all payment runs including ACH, wire, virtual card, and check, ensuring accuracy, proper authorization, and timely execution
• Partner with Operations to allocate available funds to open AP bills based on company operational needs and cash position
• Optimize payment terms strategy including early pay discounts and vendor financing opportunities
• Enforce payment controls, segregation of duties, and fraud prevention protocols in coordination with Finance leadership

GL Accuracy & Month-End Close

• Manage COGS and OPEX coding accuracy across GL accounts and departments on the income statement
• Review actual versus budget for COGS and expenses, initiating corrections as appropriate and escalating variances 
• Ensure all AP transactions and accruals are posted in accordance with the published close schedule
• Maintain and distribute the vendor master list, including GL account and departmental coding
• Support external audit processes by preparing AP-related schedules, reconciliations, and supporting documentation; serve as primary AP liaison to external auditors and respond to auditor inquiries in a timely manner

Vendor & Stakeholder Management

• Serve as primary point of contact for internal and external stakeholders on vendor issues and payment inquiries
• Oversee vendor onboarding, W-9/1099 compliance, and vendor master data integrity
• Manage company credit card program and expense reporting policy, ensuring compliance and timely reconciliation

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.

Requirements

• Bachelor’s degree in accounting 
• At least four years’ experience in accounts payable
• At least four years’ experience in general ledger accounting
• At least two years’ experience in accounting management
• At least two years’ experience with NetSuite
• Ability to identify problems, review related information, develop, and evaluate options and implement solutions
• Intermediate Excel skills required – ability to create formulas (including vlookups and sumif)
• Strong mathematical and analytical skills
• Understanding of US GAAP

Additional Information: 

• This is a remote op