Project Manager (Tool Governance) - Brasil

Born and based in Barcelona, Nacar is an award-winning Strategic Design Agency, impassioned by our agile and international team composed of over 130 creative professionals (design strategists, researchers, product and UX / UI designers, engineers, and overall creatives).

We work with all-size clients from across multiple industries, collaborating in innovation and establishing solutions and product strategies that apply to Industrial, Digital, Brand and Service Design.

We also contribute to their digitalization, by conceptualizing and prototyping new, human centered products and services around technological capabilities.

With a hybrid-work model and flexible working hours, we are powered by a culture of communication, collaboration, proactivity and positivity, always aiming to humanize technology experiences and to transform into the phygital future.

Our offices, an urban oasis, are located in the beautiful Palo Alto, an old factory in Poblenou, restored and converted into studios for designers and artists.

Nacar was made to be a place where people can grow and impact the world, and we’re in continuous growth to always provide our best.

We're currently looking for a Project Manager to support the governance and operations of design and research tools across one of our top-tier clients' organisation — improving and managing processes related to software licensing, procurement, onboarding and tool administration across platforms such as Figma, HeyMarvin and other design and research applications.

Requirements

-What will your day to day be like?-

You will:

• Manage day-to-day governance and operational processes for design and research tools.

• Support license provisioning, onboarding, offboarding and seat management activities across multiple platforms.

• Improve and document workflows related to tool requests, approvals, procurement and license assignment.

• Serve as the primary point of contact for employees seeking guidance on obtaining access to design and research tools.

• Partner with Procurement, Finance and business stakeholders to coordinate software purchases and renewals.

• Consolidate and track purchase requests (PRs), purchase orders (POs), invoices and related procurement activities.

• Maintain visibility into software utilisation, license allocation and renewal schedules.

• Identify opportunities to optimise licensing costs, improve adoption and reduce operational overhead.

• Develop governance documentation, process guides, FAQs and communication materials.

• Create reports and dashboards that provide visibility into license usage, procurement status and operational metrics.

-What are we looking for?-

• Experience in Program Management, Project Management, Operations, Business Operations, Procurement Operations or related fields.

• Strong organisational and process management skills.

• Experience working with software licensing, SaaS tools and procurement processes.

• Ability to coordinate across multiple stakeholders and functions — comfortable working with Design, Research, Procurement, Finance, IT and Vendor Management teams.

• Strong written and verbal communication skills in English.

• Experience creating process documentation and operational workflows.

Nice to have:

• Experience supporting Design, UX, Research, Product or Engineering organisations.

• Familiarity with platforms such as Figma, HeyMarvin, UserTesting, Asana or similar tools.

• Understanding of procurement workflows, purchase orders, invoice management and software renewals.

• Knowledge of governance, compliance or operational excellence practices.

-Why should you join?-

This is a unique opportunity for someone looking f