Clerical Assistant L1-2, Facilities & Field Services, Astoria Facil Ops & Mtce

Facilities and Field Services is seeking a highly qualified and motivated individual to join its Facilities support team. The selected candidate must excellent clerical, organizational, and communication skills including computer-based keyboarding skills and proficiency if MS Word, Excel, PowerPoint, Oracle and Outlook. This individual must have a high energy level, positive attitude and be solution-focused. Familiarity with Maximo a plus. Core Responsibilities

• The candidate will be responsible for scheduling, monitoring, tracking and organizing various facilities operations data. Scanning and compiling of reports and inspections and maintaining all logbooks.
• Candidate will have frequent interaction with internal and external customers and outside agencies.
• Candidate is also responsible for compliance with all applicable corporate policies and for meeting timeframes and deadlines.
• Major duties will include but are not limited to the timely payment and tracking of invoices and preparation of accruals.
• The candidate will be responsible for verifying line item accuracy and ensuring documents are verified against purchase orders, vendor releases, invoices, etc.
• The candidates responsibilities will also include work order system, organizing and maintaining associated documentation.
• The candidate is also responsible for word processing, record keeping, timekeeping, document filing, processing and coordinating resources.
• The candidate will be responsible for claiming mail at designated location and sort for each stakeholder. Package and send mail for user groups located in 4IP or other locations in the service territory and ensure receipt in a timely manner.

Required Education/Experience

• High School Diploma/GED

Skills and Abilities

• Ability to build strong customer relationships
• Demonstrated customer service skills
• Demonstrated written communication skills
• Effective interpersonal skills
• Proficient in English written and verbal communication skills
• Strong verbal communication and listening skills
• Strong written and verbal communication skills
• Demonstrates a high level of accuracy, even under pressure
• Excellent organizational skills
• Performs work independently with minimal supervision
• Well organized, detail oriented and flexible to handle multiple assignments
• Demonstrates a high commitment to quality

Licenses and Certifications

• Driver's License Required

Physical Demands

• Ability to push, pull, and lift up to 25 pounds
• Sit or stand to answer a phone for the duration of the workday
• Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
• Possess manual dexterity and the ability to use hands for the duration of the workday
• Ability to stoop, bend, reach, and kneel throughout the workday

Additional Physical Demands

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.

Mission Statement:

Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) employees are required to follow health, safety, and environmental policies, EEO, Standards of Business Conduct, and all other applicable company policy and procedures. We all share a responsibility to advance the company’s mission by excelling at our three corporate priorities – safety of our people and the public, operational excellence in all that we do, and ensuring the best possible customer experience.

Benefits:

We are dedicated to supporting the physical, mental, and financial health of our employees and their families. This commitment extends beyond the workplace to foster personal growth and holistic wellbeing. Our life-changing rewards package includes:

• Rich medical & pharmacy benefits, including vision benefits
• Dental benefits
• Health Savings Accounts
• Health Care and Dependent Care Flexible Spending Accounts
• 401(k) with robust matching
• Employer