Enterprise Communications Coordinator

Job Posting Start Date 12-19-2024 Job Posting End Date

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the limits of innovation to make great products that create value and improve people's lives.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary team who build great products and contribute to our growth, we’re looking to add a/an  Enterprise Communications Coordinator located in  Austin, TX.  

Reporting to the VP, Integrated Marketing and Communications the Enterprise Communications Coordinator role will be responsible for coordinating a variety of communications projects and overseeing department operations, including budget tracking, invoice processing, and vendor contracts. Additionally, you will assist with administrative duties for the organization and help with planning and logistics for both virtual and live events. Given the global nature of our organization, flexibility in work hours is required to accommodate activities and team engagements across different time zones.

What a typical day looks like:

Administrative operations are vital for successful collaboration with the function’s executive and broader organization. This is where your organizational and prioritization skills can really shine. You will:

• Manage day-to-day schedules to optimize the team’s time, ensuring they are prepared for all meetings and priorities
• Coordinate internal and external meetings and related logistics, including but not limited to team, extended staff, all-hands, off-site meetings, one-on-ones, etc.
• Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation for the organization’s team leaders
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
• Communications operations will be involved with driving organizational strategy by managing an array of projects, and collaborating with multiple stakeholders. You will:
• Collaborate and execute on special projects and serve as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Project manage initiatives and associated deliverables according to defined deadlines.

These could include, but are not limited to:

• Quarterly communications metrics
• Quarterly business review preparation
• ClickUp tool reporting set up and day-to-day support, as needed
• Contribute to leadership meetings by taking notes and tracking action items
• Conduct research, compile, and draft statistical reports and presentations
• Understand and adapt to dynamic business processes and data-driven insights gleaned from performance metrics
• Handle budgets, bill paying and monitoring, ordering and maintaining supplies/equipment

Communication and People – as a liaison for the executive, you will:

• Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinate communication and actions as necessary
• Effectively interface with employees from other internal business groups and senior executives inside and outside the company and understand key players within all organizations
• Maintain a "pulse of the business", having a sense for the issues taking place in the organization
• Partner with the enterprise communications team to implement strategies and develop materials that support key initiatives and convey pertinent details to all stakeholders
• Help onboard new employees and train new team members

The experience we’re looking to add to our team:

• Minimum of 5+ years of applicable experience in administrat