WebCollege Office Assistant (Part-Time Letter of Appointment)

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or humanresources@tmcc.edu.

TMCC’s WebCollege is seeking a detail-oriented, people-friendly Office Assistant to join our team. Under the Director's direction, you'll help keep the department running smoothly — supporting students, faculty, and staff while managing day-to-day operations, including purchasing, budget tracking, software licensing, and general office coordination. If you're organized, dependable, and enjoy working in a collaborative academic environment, we'd love to hear from you.

Minimum Qualifications:

• High school diploma or equivalent

• 2 years of administrative, clerical, or office support experience

• Proficiency with Microsoft Office and Google Workspace

• Strong written and verbal communication skills

• Excellent organizational skills, accuracy, and attention to detail

• Ability to manage multiple priorities and meet deadlines

• Demonstrated customer service skills and professionalism

• Ability to work both independently and as part of a team

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Preferred Qualifications:

• Experience with Workday or other enterprise software

• Familiarity with Canvas or other learning management systems

• Experience with purchasing or procurement processes

• Experience in budgets and financial tracking spreadsheets

• Bilingual in English and Spanish

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Essential Duties and Responsibilities:

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics

• Serve as a point of contact for departmental inquiries via phone, email, and in person

• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow

• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting

• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures

• Monitor departmental budgets and maintain expenditure tracking reports

• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines

• Assist with planning faculty professional development workshops, training sessions, and special events

• Maintain confidentiality of sensitive information and handle departmental records with sound judgment

•  Perform other duties as assigned

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Knowledge, Skills, and Abilities:

• Knowledge of general office administration and business procedures

• Proficiency in Microsoft Office, particularly Excel, and Google Workspace

• Ability to interpret and follow administrative policies and procedures

• Ability to communicate effectively with a diverse range of stakeholders, including faculty, staff, students, and vendors

• Ability to establish priorities, meet deadlines, and adapt to changing needs

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Physical Requirements:

• Ability to sit, stand, and walk for extended periods

• Frequent use of computers and office equipment

• Ability to lift and carry up